Kayne Anderson

Accounts Payable

• Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals.
• Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met.
• Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines.
• Assist with the administration of the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls.
• Maintain and update vendor master data, including onboarding and validation of required information such as but not limited to banking instructions, payment terms, and tax documentation.
• Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses.
• Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
• Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, & compliant execution of AP processes.
• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
• Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs.
• Assist with 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting.
• Support external audits by preparing and providing requested documentation, reports, and information to ensure timely and accurate audit completion.
• Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function.

Senior Accounts Payable Associate