Kayne Anderson

Accounts Payable

• Review and process vendor invoices in accordance with company policy and/or contractual terms on behalf of various management companies, remote offices, and fund level entities which include allocation to appropriate GL expense accounts, projects/cost centers, and ensuring proper support documentation and approvals.
• Prepare and execute payments via ACH, wire transfers, and checks while ensuring accuracy, approvals, and timeliness.
• Monitor and analyze AP aging report while efficiently managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines are met.
• Maintain and update vendor master data, including onboarding and ensure required information is obtained such as but not limited to banking instructions, payment terms, contact information, and tax documentation.
• Assist in month-end, quarter-end, and year-end activities, including accruals, reconciliations, and AP-related journal entries.
• Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
• Collaborate with offshore team members on all AP related functions and daily operations.
• Perform vendor and bank reconciliations and resolve any discrepancies in a timely manner.
• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
• Provide accurate and effective document preparation and record management relative to the AP function in accordance with records retention policies and procedures.
• Assist in 1099 preparation by verifying vendor 1099 tax eligibility.
• Assist in external audits (SOC1 and Advisor) by providing required support and documentation.
• Support continuous initiatives to create efficiencies in overall process improvements and automation efforts.

Accounts Payable Associate – Temporary to Permanent