Kasa

Senior Payroll Analyst – Compliance, Accounting

Kasa

full-time

Posted on:

Location Type: Remote

Location: Remote • California • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Salary

💰 $85,000 - $95,000 per year

Job Level

Senior

About the role

  • Partner with the Payroll Specialist to process end-to-end payroll, including tax changes, deductions, retro pay, bonuses, and off-cycle adjustments. Serve as backup to process payroll when the Payroll Specialist is on leave
  • Manage federal, state, and local payroll compliance, including tax registrations, filings, quarterly employment tax reconciliations, and responding to agency notices
  • Manage state-specific leave programs (e.g., Family and Medical Leave) and workers’ compensation, and bi-monthly 401k loan administrations
  • Support the month-end close by preparing payroll-related reports and accounting entries, calculating allocated costs, and reconciling payroll balance sheet reconciliations
  • Ensure accurate onboarding of new hires in ADP with correct allocations and GL coding
  • Conduct monthly payroll audits to confirm accuracy of pay registers, taxes, 401(k), overtime, holiday pay, and bonus tax rates
  • Collaborate with People Operations to address employee payroll questions and ensure timely, accurate processing of updates
  • Advise People Ops on payroll best practices in partnership with our payroll provider
  • Manage year-end payroll tasks, including W-2s, financial audits, and 401k audits
  • Identify and implement payroll process improvements, automation, and efficiency initiatives.

Requirements

  • Minimum 5 years experience of full-cycle, multi-state payroll processing experience, ideally in a high-growth or hospitality environment
  • Bachelor’s degree in Business Administration, Finance, Accounting, or a related field required
  • Strong knowledge of payroll compliance: federal, state, and local taxes, service charges, tip reporting, and leave laws
  • Proficient with ADP Workforce Now, Netsuite, Excel, and Google Suite; able to troubleshoot and automate workflows
  • Solid understanding of payroll accounting, reconciliations, accruals, and cost allocations to support month-end close
  • Strong analytical and problem-solving skills with acute attention to detail and a sense of urgency around deadlines
  • Highly organized, self-motivated, and able to work independently in a fast-changing environment
  • Communicates payroll and accounting concepts clearly across technical and non-technical teams
  • A team player who values collaboration, continuous improvement, and confidentiality in handling sensitive data.
Benefits
  • Remote Work: With flexibility as a core value, and over three-quarters of the team working remotely, Kasa employees are able to work from anywhere!
  • Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.
  • Generous Stock Option Plan: At Kasa, our compensation philosophy is to offer a total compensation package that over-indexes on equity to encourage our team to think like owners (by being owners) and benefit from the growth in value that our collective hard work creates.
  • Flexible PTO: Full-time exempt Kasa employees are encouraged to take time off as they need and see fit, ensuring that it’s not disruptive to their work.
  • Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday.
  • 401(k) Plan: As you invest in yourself and your future, Kasa invests in you too: we match 100% of the first 3% of your deferred salary.
  • Health Coverage: We’ve invested in comprehensive health insurance options to help when you need it most, including a company-sponsored plan with fertility coverage.
  • Other Perks: Qualifying full-time roles are eligible for a wi-fi stipend, home office stipend, and more!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
full-cycle payroll processingpayroll compliancepayroll accountingreconciliationsaccrualscost allocationspayroll auditstax registrationsfinancial auditsprocess improvements
Soft skills
analytical skillsproblem-solving skillsattention to detailorganizational skillsself-motivatedindependent workcommunication skillscollaborationcontinuous improvementconfidentiality