Finance Office Administrator

Karo Healthcare

Office Administrator providing administrative support to the Finance team at Karo Healthcare. Handling daily office operations and coordinating HR-related processes in Kaunas, Lithuania.

Posted 5/27/2026full-timeKaunas • 🇱🇹 LithuaniaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide day-to-day administrative support to the Head of Global Accounting and Financial Control, including calendar coordination, meeting scheduling, and communication support
Support the planning and execution of internal events, trainings, onboarding activities, and employee engagement initiatives
Coordinate HR-related administrative processes and maintain accurate documentation and filing systems
Ensure smooth daily office operations by maintaining a well-organized, professional, and welcoming work environment
Organize meetings, prepare materials, coordinate logistics, and follow up on action points
Manage office supplies and inventory while ensuring cost-efficient purchasing and budget tracking
Support office-related projects such as repairs, workspace improvements, service coordination, and office relocations
Build strong relationships across Finance and other business functions while supporting day-to-day collaboration and communication
Assist with onboarding and training activities for new employees
Support the Finance team with ad hoc administrative and coordination tasks

Requirements

What you’ll need

Previous experience in office administration, office coordination, executive support, or a similar role
Fluent English and Lithuanian communication skills, both written and spoken
Strong organizational and multitasking skills with excellent attention to detail
Proactive, hands-on, and solution-oriented mindset
Strong communication and stakeholder management skills
Comfortable working with Excel and other digital tools
Ability to thrive in a fast-paced, international, and changing environment
A collaborative team player who can also work independently and take ownership
Positive attitude, high integrity, and a “can-do” approach to work

Benefits

Comp & perks

Opportunity to create, grow, and encourage
Apart from a competitive salary pack, there are lots of growth opportunities to meet your personal ambitions
Flexible schedule and life work balance
Responsibility for exciting and challenging projects that have a direct, visible impact on our customers and the industry
Very positive work environment in a young, international, and motivated team
Start-up spirit while being a part of the large international organization with strong values

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office administrationoffice coordinationexecutive supportcalendar coordinationmeeting schedulingdocumentation managementbudget trackingevent planningonboarding activitiesinventory management

Soft Skills

organizational skillsmultitaskingattention to detailproactive mindsetsolution-orientedcommunication skillsstakeholder managementcollaborativeindependent workpositive attitude