Coordinator, Finance & Procurement

Kaplan Test Prep

Coordinator managing finance & procurement operations at Kaplan. Overseeing vendor management, financial administration, and facility operations in India.

Posted 6/1/2026full-timeBangalore • 🇮🇳 IndiaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

End-to-End Vendor Onboarding: Manage vendor documentation, execute dual verification processes, and coordinate with the parent company to ensure compliance and final approval.
Financial Administration: Process invoices by allocating expenditures to departmental cost codes, partner with the finance team to track payments, and accurately reconcile petty cash logs.
Facility Operations & Logistics: Act as the primary liaison with facility management for maintenance and supplies, while also coordinating corporate travel, team events, and ad-hoc office needs.
Document Management: Administer e-signature workflows for leadership approvals and oversee the secure routing of paperwork requiring physical signatures.
IT Procurement & Sourcing: Partner with Enterprise IT to evaluate regional hardware needs, source competitive quotes from registered vendors, and prepare cost-comparison matrices for leadership approval.
Purchasing Lifecycle: Execute equipment purchase orders, verify the physical receipt of goods at the office, and securely transition hardware to the IT department.
Asset Management & Repairs: Maintain and update the regional Asset Database by logging all new hardware, identifying faulty equipment, and managing the end-to-end repair process.

Requirements

What you’ll need

Bachelor’s Degree
3+ years of experience as a coordinator/executive in finance & procurement operations preferably in technology organizations.
Experience in managing internal and external stakeholder relationships is mandatory
Must be solutions oriented, highly organized, and demonstrate the ability to handle numerous details.
Must exhibit professional and courteous communication.
Able to thrive in a fast-paced work environment and openness to adopt change.
The candidate must have interest in or experience with AI automation tools to streamline business processes.
Excellent communication, negotiation, and interpersonal skills.
Demonstrated ability to build and maintain relationships with vendors.

Benefits

Comp & perks

Hybrid work model provides a flexible work/life balance
Voluntary Provident Fund is an additional voluntary contribution scheme associated with the statutory Employee Provident Fund (EPF)
Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members
Comprehensive health benefits new hire eligibility starts on day 1 of employment
Generous Paid Time Off includes National holidays(10), Earned leaves(15), sick leave(12), plus one (1) volunteer day to participate and give back to our local communities
Gratuity is applicable upon completion of 5 years as per the Gratuity Act

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

vendor onboardingfinancial administrationinvoice processingdocument managementIT procurementpurchasing lifecycleasset managementcost-comparison matricese-signature workflowshardware sourcing

Soft Skills

solutions orientedhighly organizedprofessional communicationcourteous communicationnegotiation skillsinterpersonal skillsrelationship buildingdetail-orientedadaptabilityability to thrive in fast-paced environments

Certifications

Bachelor's Degree