Recruiting Coordinator – Contract

Kaizen Labs

Recruiting Coordinator managing end-to-end interview scheduling and delivering positive candidate experiences at Kaizen. Focused on hosting candidates and ensuring efficient recruitment processes.

Posted 7/25/2026contractNew York City • New York • 🇺🇸 United StatesJunior💰 $30 - $40 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong calendar management and attention to detail in recruiting coordination, ensuring a high-quality candidate experience from scheduling to onboarding. Proficient in maintaining ATS data integrity and leveraging AI tools to streamline processes.

Highest-signal resume keywords

Calendar ManagementAttention To DetailCandidate ExperienceATS Data ManagementProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationInterview SchedulingData ManagementWorkflow BuildingCandidate Sourcing

Soft Skills

Genuine WarmthHigh OwnershipBias Toward Action

Tools & Technologies

AshbyAI ToolsAutomation Software

Industry Keywords

Talent OperationsHigh-Volume OperationsCandidate Pipeline

About the role

Key responsibilities & impact

Own interview scheduling end to end: multi-interviewer panels, confirmations, reschedules, and debriefs
Host candidates onsite: greet them, keep loops running on time, and make sure every candidate leaves with a strong impression of Kaizen, offer or not
Deliver a white-glove candidate experience end to end, from first schedule through offer logistics: no one should feel like a number in a pipeline, and you'll learn how to represent a company at every touchpoint
Keep ATS data clean and trustworthy: accurate stages, complete data, postings current across platforms
Prep interviewers with plans and scorecards so every loop is structured and every debrief moves fast
Pitch in on sourcing and shadow the recruiting team as you ramp, building toward more ownership over time
Find and fix manual, repetitive work in the recruiting process, including where AI tools can take it over: a direct way to build skills that compound fast

Requirements

What you’ll need

0-2 years of experience in recruiting coordination, talent ops, executive/administrative support, customer-facing work, or another high-volume operations role, or equivalent experience
Real calendar management skill: you can schedule a 4-person panel across busy schedules without breaking a sweat
Obsessive attention to detail, especially with candidate data and communications, where small misses show
Genuine warmth hosting people in person: this isn't a side duty, it's core to the job
High ownership and bias toward action: you fix what's broken, you don't wait to be told
Strong Candidates May Also...
Have hands-on Ashby experience, or have built workflows in a comparable ATS
Have sourced candidates or built talent lists, or want to grow into it
Have used AI tools or automation to eliminate repetitive work
Have worked at an early-stage startup where they built process rather than inherited it
Don't Apply If...
You need a fully mapped-out ticket to know what to do next: this role rewards people who spot the gap and close it themselves
You want a fixed script for every conversation instead of learning to read the room with candidates and interviewers
You're looking for a purely behind-the-scenes role: hosting candidates in person is the job, not an occasional add-on
You want to move slowly. This team scales fast, and so will your learning curve, but only if you meet it head-on

Benefits

Comp & perks

100% coverage across the board: medical through Oxford/United (Gold and Platinum PPO plans), dental through Guardian PPO, and vision through Beam — all fully covered for employees, with 100% coverage for dependents.
$100,000 in fully paid life insurance. FSA and Dependent Care FSA.
One Medical membership, on us — same-day primary care, 24/7 virtual visits, and offices all over the city.
Fertility and family-building support through Carrot.
401(k) through Guideline, with a 2% company match.
16 weeks of fully paid parental leave for birthing parents. 10 weeks fully paid for non-birthing parents.
Unlimited PTO, with a two-week minimum (we mean it when we say take time off!)
Closed for all federal holidays.
Company-wide winter break the week of Christmas.
Company offsites throughout the year.
Up to $750 one-time home office or desk setup stipend for NYC-based employees. $500 for remote employees.
$50/month commuter benefit (company contribution).
Expensed lunch while in the office.
Company-provided laptop of your choice.
Fully covered gym membership at Grindhouse — right across the street from our office at 47 W 17th St (and in Williamsburg). A $225/month value, on us. For remote employees, $100/month dedicated to gym or physical fitness reimbursement.
$100/month utility stipend.
$500/year professional development.
$250/year recreation.
$300/quarter pet care stipend.