Customer Support Operations Manager

Kaizen Labs

Customer Support Operations Manager at Kaizen building effective customer support operations. Focus on designing workflows, metrics ownership, and support tooling optimization.

Posted 6/3/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $120,000 - $150,000 per yearWebsite

About the role

Key responsibilities & impact

Design escalation paths from first principles: separate reactive work from scalable work, route escalation-ready tickets automatically, and specialize the high-skill motions
Own the support metrics that matter: First Response Time, Time to Close, CSAT, CX Score, NPS, and AI deflection. Move them, not just monitor them
Build the playbook for standing up support on new products and customer we onboard, so growth doesn't mean chaos
Own and optimize the support tooling stack, including Intercom and Fin: tune automation and retrieval so routine tickets resolve themselves and agents get smarter context on the ones that don't
Own help center and training content, and lead training sessions that get the team fluent on new product features fast
Build feedback loops across product, engineering, and deployment so support insight improves the platform, not just the queue
Work directly with customers, designing the systems that serve them and personally resolving the escalations that test those systems

Requirements

What you’ll need

Deep customer support operations experience: you've run support, designed the workflows and escalation paths, and owned how a team actually delivers
A track record of owning support metrics (CSAT, deflection, FRT, time to close) and actually moving them, with the specifics to prove it
Familiarity with modern support tooling and AI-powered automation (Intercom/Fin or comparable): you don't need to have built it from scratch, but you know how to configure and optimize it to do real work
Experience turning messy, ad-hoc support processes into scalable, system-driven workflows
Comfort building 0→1 with no playbook. You've stood something up from nothing before and can speak to how
A strong cross-functional operator who's credible with engineers and non-technical stakeholders alike, and can translate between them.
Strong Candidates May Also...
Have worked in govtech, the public sector, or another regulated, high-stakes environment where getting support right actually matters
Have managed external tools and influenced their product direction, rather than just consuming what they were handed
Use generative-AI tools as genuine leverage for response quality and operational efficiency, not as a novelty
Don't Apply If...
You need an existing playbook and a team around you to be effective. This seat is about building both, not inheriting them
You're more comfortable optimizing a system someone else designed than designing one from scratch
You see support tooling and automation as a threat rather than leverage. The point of this role is using them so a small team delivers great support at scale
You'd rather own one layer, just the tooling, or just the metrics, or just the escalations, and never touch the rest. This role owns all of it
And if the people on the other end of the queue feel abstract to you, this isn't the role. They are residents applying for benefits, public servants trying to do their jobs, and communities relying on services that simply have to work

Benefits

Comp & perks

Comprehensive medical through Oxford/United — Gold and Platinum PPO plans, with 85% of premiums covered on the Platinum plan and a $0 employee premium option. Dental through Guardian PPO and vision through Beam, with 99% of employee premiums covered and 50% for dependents.
$100,000 in fully paid life insurance. FSA and Dependent Care FSA. 401(k) access through Guideline.
16 weeks of fully paid parental leave for birthing parents. 10 weeks fully paid for non-birthing parents.
Unlimited PTO, closed for all federal holidays, and company-wide winter break the week of Christmas.
Up to $750 one-time home office or desk setup stipend for NYC-based employees. $500 for remote employees.
$50/month commuter benefit (company contribution).
Expensed lunch 3x a week while in the office.
Company-provided laptop.
Fully covered gym membership at Grindhouse — right across the street from our office at 47 W 17th St (and in Williamsburg). A $225/month value, on us. For remote employees, $100/month dedicated to gym or physical fitness reimbursement.
$300/quarter pet care stipend.
$100/month utility stipend.
$500/year professional development.
$250/year recreation.

ATS Keywords

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Hard Skills & Tools

customer support operationssupport metricsworkflow designescalation pathsAI-powered automationsupport tooling optimizationscalable workflowstraining content developmentfeedback loop creationgenerative AI tools

Soft Skills

cross-functional collaborationcommunicationproblem-solvingleadershipadaptabilitycustomer-centric mindsetinfluencingtraining facilitationsystem designstrategic thinking