Kaizen Labs

Proposal Writer

Kaizen Labs

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • 🇺🇸 United States

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Salary

💰 $90,000 - $120,000 per year

Job Level

Mid-LevelSenior

About the role

  • Own the development of high-quality, compliant, and persuasive RFP responses for state and local governments, particularly in parks and recreation.
  • Conduct market research and synthesize insights to guide Kaizen’s entry into adjacent verticals.
  • Collaborate closely with product, partnerships, engineering, and leadership to gather inputs and shape compelling narratives.
  • Help refine the proposal library, templates, and workflows to scale the proposal function.
  • Deliver on immediate proposal priorities while contributing to Kaizen’s broader market strategy.
  • Serve as a thought partner to the Proposal Manager to establish best practices and build the team’s processes.
  • Shape narratives that win competitive RFPs and influence company growth through storytelling and strategy.

Requirements

  • 5+ years of experience in proposal writing or management, ideally with exposure to public sector RFPs.
  • Proven track record of writing and winning proposals for state and local governments; experience in parks and recreation is a strong plus.
  • Demonstrated success in winning competitive proposals at the city, county, or state level.
  • Strong writing, editing, and proofreading skills tailored to the public sector.
  • Ability to conduct market research and connect insights to actionable strategy.
  • Excellent project management skills with experience managing multiple, complex deadlines.
  • Proficiency with tools like Loopio, InDesign, Figma, and proposal management platforms.
  • Self-starter mindset and ability to thrive in a fast-paced, evolving environment.
  • Willingness to work in NYC HQ 3 days/week (Tuesday, Wednesday, Thursday).
Benefits
  • Comprehensive Health Coverage: Gold and Platinum PPO plans through Oxford (United), with 85% of premiums covered for employees on the Platinum plan, with a $0 premium option.
  • Dental, Vision & Financial Wellness: Guardian PPO dental and Beam vision plans - Kaizen pays 99% of premiums for employees and 50% for dependents.
  • Flexible Spending Accounts (FSA & Dependent Care FSA).
  • $100,000 in fully paid life insurance.
  • 401(k) access through Guideline.
  • Parental leave: 16 weeks fully paid for birthing parents and 10 weeks paid for non-birthing parents.
  • $50/month toward your commute.
  • One-time setup stipend (up to $750) for your home or NYC office.
  • $100/month for wellness or productivity.
  • $250/year for recreation.
  • $500/year for professional development.
  • Expensed lunch three days a week when you’re in the office.
  • Company-provided laptop.
  • Unlimited PTO.
  • All federal holidays off.
  • Company-wide winter break during the week of Christmas.
  • Offers Equity.
  • Offers Bonus.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
proposal writingproposal managementmarket researchwritingeditingproofreadingproject management
Soft skills
self-starter mindsetability to thrive in fast-paced environmentcollaborationstorytellingstrategic thinking