Kahoot!

Project Manager

Kahoot!

full-time

Posted on:

Location Type: Hybrid

Location: Austin • Texas • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Job Level

Mid-LevelSenior

About the role

  • Project Ownership & Logistics: Own the full project lifecycle for assigned US events, including large-scale tradeshows, smaller executive events, and customer receptions. Manage all event logistics, including exhibit space, GSC coordination, shipping, labor, utilities, and on-site setup/teardown, as well as the end-to-end logistics for all event swag, including vendor sourcing, inventory management and on-site distribution.
  • Budget & Vendor Management: Develop, track, and reconcile detailed event budgets to ensure on-time delivery within financial parameters. Source, negotiate with, and manage US-based vendors for quality and cost-effectiveness.
  • Staff Coordination: Plan, train, and coordinate all on-site event and booth staff (including Sales and Product teams, and executive stakeholders) to maximize event objectives.
  • Customer and Industry Engagement: Actively build and maintain relationships with key customers, industry organizations and event organizers to secure strategic speaking slots, sponsorship opportunities, and favorable contract terms.
  • Internal Alignment: Collaborate closely with the Customer Experience, Sales, and Product teams to align on event objectives, activities, and promotional messaging.
  • Global Coordination: Work with the Senior Manager and international counterparts to maintain consistent global branding and share best practices.
  • Lead Management: Coordinate with the Customer Experience team to ensure seamless lead capture, reporting, and timely post-event follow-up protocols.
  • Evaluate Performance & Feedback: Conduct thorough post-event evaluation, including financial reconciliation and metric reporting against Key Performance Indicators (KPIs). Crucially, gather and synthesize qualitative insights and feedback from internal teams and external customers to assess the event experience.
  • Generate Recommendations: Provide actionable recommendations to improve future event strategy and overall execution based on both performance data and qualitative feedback.

Requirements

  • Experience: 3–5 years of progressive experience in event management, with a strong emphasis on planning and executing large-scale B2B tradeshows, conferences, and executive-level customer events.
  • Tradeshow Expertise: Deep knowledge of tradeshow operations, including experience with General Service Contractors (GSC) and managing exhibit logistics in key US markets.
  • Project Management: Excellent project management skills; ability to manage multiple complex projects, prioritize effectively, and meet tight deadlines. Proficient in project management tools (e.g., Asana).
  • Communication & Negotiation: Exceptional communication skills and proven ability to negotiate contracts, manage vendor relationships, and present clearly to key stakeholders.
  • Software Proficiency: Experience with lead management and CRM tools (HubSpot or Iterable is an advantage).
  • Education: Bachelor’s degree in Marketing, Business, Communications, Hospitality, or a related field.
  • Travel: Ability to travel approximately 25-35% of the time, primarily within the US, although occasional international travel may be required.
Benefits
  • A competitive compensation package
  • Health, dental and vision insurance plans
  • 401k plan
  • PTO - 25 days annual PTO from start date in company
  • Flexible working
  • Buddy program
  • Social and company events (virtual and in person)
  • A diverse, friendly and international environment
  • Paid parental leave
  • Broadband and phone contributions

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event managementbudget managementvendor managementproject managementlead managementlogistics coordinationperformance evaluationKPI reportinginventory managementcontract negotiation
Soft skills
communicationnegotiationteam coordinationrelationship buildingstrategic thinkingproblem-solvingtime managementadaptabilitycollaborationtraining