Training Administrative Assistant

Kaeser Compressors USA

Training Administrative Assistant supporting training programs at Kaeser Compressors, Inc. Promoting training services and managing learning events within a dynamic team.

Posted 6/9/2026full-timeFredericksburg • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

critical thinkingproblem solvingorganizational skillsmultitaskingweb content managementdigital marketingLearning Management System (LMS)report creationschedulingadministrative tasks

Soft Skills

communication skillsinterpersonal skillscustomer-focused approachattention to detailinitiativeindependenceadaptabilitytime managementproactive problem solvingengagement tracking

Tools & Technologies

Google SuiteLMStraining web pagesdigital marketing platformsscheduling softwarecontent management systemsemail communication toolsbilling/invoicing systemsreporting toolsevent management software

Industry Keywords

training programstraining coordinationemployee engagementcareer developmenttraining logisticstraining recordsinstructor coordinationguest speaker managementlearning eventsdevelopment action plans

About the role

Key responsibilities & impact

Supports the training team in planning, coordinating, and maintaining records of training programs.
Coordinates instructors, guest speakers, and training venues for various learning events.
Acts as the backbone of the department, ensuring smooth operation and high-quality delivery of all training-related activities.
Actively promote our training programs through various marketing activities, including in-person demonstrations and digital marketing campaigns.
Set up and manage internal training web pages, including adding/removing content, creating visually appealing layouts, posting updates, and driving engagement.
Organize and coordinate training events, including scheduling classes, booking venues, arranging instructors and guest speakers, and ensuring all logistics are handled smoothly.
Utilize our Learning Management System (LMS) to schedule classes, maintain training records (e.g., trainee rosters, schedules, attendance), and distribute course certificates.
Serve as a primary point of contact for training participants, addressing inquiries, and providing guidance on available training resources.
Handle administrative tasks such as answering emails, ordering supplies, handling billing/invoicing related to training, and maintaining training records.
Identify potential issues before they arise and take proactive steps to address them.
Demonstrate the ability to work independently, manage multiple tasks, and adapt to changing needs.
Create reports to analyze employee engagement with training programs, including tracking participation rates and feedback.
Coordinate and set up appointments for one-on-one career development discussions and help employees create development action plans.

Requirements

What you’ll need

Strong critical thinking skills with the ability to anticipate and solve problems independently.
Excellent organizational and multitasking abilities, with a keen attention to detail.
Outstanding communication and interpersonal skills, with a customer-focused approach.
Experience in managing web content and digital marketing is a plus.
Knowledge of Google Suite; experience with Learning Management Systems (LMS) or similar platforms is highly desirable.
Ability to work effectively under pressure and manage multiple projects simultaneously.
Proven track record of taking initiative and working independently in a fast-paced environment.

Benefits

Comp & perks

Medical
Dental
Vision
Profit Sharing
401(k) Plan
Roof top cafe
On-site exercise facility
Free exercise classes
Health and wellness program