K Systems Solutions LLC

Data Entry Analyst, Vendor Systems

K Systems Solutions LLC

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Tech Stack

ERP

About the role

  • The Data Entry Analyst, Vendor Systems (DEA) is responsible for accurately maintaining and governing vendor‑related data across procurement, vendor management, and financial systems.
  • Create, update, and maintain vendor records across ERP systems, Vendor Management Systems (VMS), procurement platforms, and vendor portals.
  • Ensure vendor profiles include accurate company information, tax documentation, certifications, contacts, pricing structures, deal registration details, and compliance artifacts.
  • Maintain data integrity across ERP, VMS, reporting tools, and downstream financial systems.
  • Process vendor deal registrations accurately and in a timely manner within vendor portals and internal systems.
  • Validate deal registration data against approved pricing, vendor terms, and eligibility requirements.
  • Track deal registration status, approvals, expirations, and renewals.
  • Enter and validate purchase order data, vendor pricing, and SKU/service details within ERP and procurement tools.
  • Maintain vendor agreement records, registered deal details, contract terms, renewal timelines, and performance indicators.
  • Ensure deal‑specific pricing and protections are correctly reflected in ERP and VMS platforms.
  • Conduct regular data audits across vendor systems to identify inconsistencies or gaps.
  • Ensure compliance with internal approval workflows, vendor program requirements, and audit standards.
  • Support internal and external audits by providing accurate vendor and deal registration data.
  • Partner closely with Procurement and Vendor Management leadership.

Requirements

  • 2-5 years of data management experience
  • Willingness to continuously learn
  • Willingness to participate in any company provided training courses to excel within the data management occupation.
Benefits
  • Strong Company Culture: To uphold one of our values of people first, we believe in creating a work environment where employees can thrive. Our team considers one another as friends on top of colleagues - we celebrate our wins, collaborate on daily tasks, and support one another.
  • Room for Growth & Impact: As a growing organization, every team member plays a meaningful role in shaping our future. We value fresh ideas, encourage innovation, and provide opportunities for employees to expand their skills, take on new responsibilities, and grow alongside the company.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entrydata managementvendor managementdata validationdata integrityprocurementERP systemsVMSreporting toolsdata audits
Soft Skills
attention to detailwillingness to learncommunicationcollaborationorganizational skills