Business Operations Administrator

Jones Lang LaSalle Americas, Inc.

Business Operations Admin managing onboarding and offboarding processes for JLL's real estate services team. Enhancing organizational efficiency through SharePoint administration and executive support in a remote capacity.

Posted 7/23/2026full-timeRemote • Arizona, Colorado, Idaho, Texas, Utah • 🇺🇸 United StatesJuniorMid-Level💰 $45,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative coordination and operations support, with a strong focus on SharePoint administration, Microsoft Office Suite proficiency, and effective communication across organizational levels. Capable of managing onboarding and offboarding processes, maintaining documentation, and executing special initiatives in a fast-paced environment.

Highest-signal resume keywords

SharePoint AdministrationMicrosoft Office Suite ProficiencyAdministrative CoordinationOrganizational SkillsProblem-Solving Mindset

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

SharePoint AdministrationSmartsheet ManagementMicrosoft Office SuiteProcess DocumentationWorkflow AutomationCalendar CoordinationMeeting SchedulingLogistical PlanningOrganizational Chart MaintenanceContent Management

Soft Skills

Attention to DetailProactive ThinkingSelf-MotivationExcellent CommunicationAbility to Manage Multiple Priorities

Tools & Technologies

SmartsheetSharePointOrganimi

Industry Keywords

Administrative CoordinationOperations SupportBusiness OperationsRemote EnvironmentStakeholder Engagement

About the role

Key responsibilities & impact

Manage end-to-end onboarding and offboarding processes using automated workflows and Smartsheet, including provisioning and revoking access to account technologies, coordinating welcome communications, and maintaining comprehensive process documentation
Administer SharePoint sites across multiple levels including content updates, site architecture, page creation, permissions management, and ongoing maintenance to ensure optimal functionality and user experience
Create, edit, and manage Smartsheet forms, workflows, and automation including setting up notification systems, configuring access permissions, and building solutions that anticipate downstream operational needs
Provide ad hoc administrative support to the Account Senior Leadership Team including calendar coordination, meeting scheduling, travel coordination, and logistical planning
Facilitate in-person meeting logistics including reserving meeting spaces, coordinating catering, and providing recommendations for hotels, restaurants, and team activities
Coordinate and execute special account initiatives and engagement activities, including volunteer opportunities and team-building events, ensuring seamless execution across a distributed workforce
Support client-led functions by coordinating information requests and ensuring timely, accurate responses to stakeholder needs
Maintain organizational charts using Organimi, ensuring accuracy and timely updates that reflect team changes across 500+ employees
Anticipate leadership needs and take initiative to address them proactively, exercising sound judgment when handling sensitive information and maintaining strict confidentiality

Requirements

What you’ll need

2+ years of experience in administrative coordination, operations support, business operations, or related field
Demonstrated proficiency with SharePoint administration including content management, site creation, and permissions management
Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Proven ability to think proactively and anticipate downstream implications of tasks and decisions
Exceptional organizational skills with ability to manage multiple priorities simultaneously in a fast-paced, remote environment
Strong attention to detail with commitment to accuracy and follow-through
Self-motivated professional who works independently while knowing when to seek guidance
Excellent written and verbal communication skills with ability to interact professionally across all organizational levels
Problem-solving mindset with ability to navigate ambiguity and find creative solutions

Benefits

Comp & perks

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay