Occupancy Planner, EMEA

Jones Lang LaSalle Americas, Inc.

Join JLL as an Occupancy Planner optimizing workspace utilization and supporting real estate portfolio improvements. Collaborate with clients to develop occupancy scenarios and strategic space planning solutions for diverse needs.

Posted 7/2/2026full-timeRemote • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Strategically manage workspace utilisation
Develop occupancy scenarios
Support clients in optimising their real estate portfolios
Serve as single point of contact for space questions: manage and resolve space requests
Gather space requirements and scope based on customer needs, coordinating requirements across different business units
Interact with client stakeholders at all levels, including executive leadership (CEO, CFO, CHRO, COO)
Create blocking and stacking plans using Excel, AutoCAD, PowerPoint, and other presentation tools
Develop migration strategies and scenario plans for client relocations
Support strategic data collection processes and requirements gathering
Create space optimization and restacking plans based on business needs
Analyze supply/demand data and translate findings into actionable comparisons
Collect business requirements and identify gaps within existing spaces
Perform detailed demand analysis and capacity requirements with gap analysis
Develop test-fits incorporating client programming and workplace guidelines
Apply furniture standards and workplace design principles across projects
Manage client relationships and deliver exceptional service
Benchmark current spaces against other internal sites and utilise wider JLL research and data base to identify improvement opportunities related to space usage, and improvements client can make as part of the project
Develop scenario and occupancy plans leveraging deep understanding of space supply and demand and utilising client database
Act as Subject Matter Expert (SME) on workplace programs
Use creative and analytical thinking to aggregate data from multiple sources and generate solution options for occupancy problems
Ensure all seat assignments comply with regulations for personnel adjacency and deliver timely resolution of non-compliant assignments
Prepare and update project status reports on actual versus projected seat demand at building level
Interpret qualitative and quantitative research data and synthesize into meaningful and actionable results

Requirements

What you’ll need

Bachelor’s degree required
6+ years’ related experience within occupancy planning, workplace strategy, architecture, consulting, corporate real estate, interior design, organizational development, communications or change management roles.
Strong analytical ability to collect, analyse, and interpret complex data
Working knowledge of desk-sharing concepts and methodologies
Understanding of mobile or collaborative workplace design trends
Proficiency in AutoCAD, PowerPoint, Excel and space planning software
Preferred: Proficient in CAFM/IWMS database systems (FMS, Tririga, Archibus, or similar)
Understanding of workplace design principles and furniture systems
Experience with strategic scenario planning and migration planning
Knowledge of space programming and test-fit development
Excellent client management and communication skills
Impeccable and concise communication and presentation skills, verbal and written
Strong time management skills - demonstrated ability to meet deadlines
Ability to work both independently and cooperatively in an agile environment, including virtual collaboration with remote colleagues
Ability to seamlessly transition between strategic oversight and hands-on execution
Energetic, creative, and willing to work hard in a fast-paced environment; enjoys variety and challenges of consulting work.

Benefits

Comp & perks

Professional development opportunities
Flexible working hours

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Occupancy PlanningData AnalysisSpace ProgrammingTest-Fit DevelopmentMigration PlanningDesk-Sharing ConceptsWorkplace Design PrinciplesFurniture Systems KnowledgeScenario PlanningCapacity Requirements Analysis

Soft Skills

Client ManagementCommunication SkillsTime ManagementCreative ThinkingAgile Collaboration