Operations Coordinator, Facilities

Operations Coordinator role ensuring seamless facility operations at JLL, with focus on hands-on management and client relationship building.

Posted 4/17/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesJuniorMid-LevelWebsite

Key responsibilities & impact

Continuously monitor facility operations and coordinate with property managers on routine management tasks
Plan, coordinate, and oversee maintenance activities while managing vendor relationships and logistics
Provide facility-specific support to project management teams and handle small facility management assignments
Coordinate special events, meeting reservations, and conference room scheduling for clients and JLL teams
Serve as the primary interface with clients, visitors, and guests while ensuring exceptional customer follow-up
Manage procurement of property supplies and services while escorting vendors through facilities
Create and customize administrative reports using Excel to track facility performance and operations

What you’ll need

2+ years of experience in Facility or Property Administration
Technical knowledge of facility repairs and HVAC systems
High School diploma or GED
Superior customer service skills with client-focused orientation
Proficiency in Excel spreadsheets with ability to customize administrative reports
U.S. Citizenship, clean driving record, and valid driver's license

Comp & perks

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

facility repairsHVAC systemsExcel spreadsheetsadministrative reports

Soft Skills

customer serviceclient-focused orientation

Certifications

High School diplomaGED