Oversee comprehensive financial operations including budgeting, forecasting, and procurement coordination
Process overtime purchase requests within established timelines to maintain vendor payment cycles
Execute monthly accrual processes for both operations and project budgets, ensuring accuracy for financial close
Develop and maintain monthly financial forecasts for expenses and capital categories using standardized templates
Monitor project commitments and funding requirements, identifying discrepancies and coordination needs
Facilitate fund transfer requests between projects and operational accounts
Conduct quarterly reviews of open purchase order commitments, working with regional teams to close unnecessary obligations
Provide analytical support for budget variance analysis and financial decision-making
Assist with invoice resolution, payment tracking, and SAP system reporting requirements
Maintain comprehensive oversight of project portfolios with focus on status reporting and milestone management
Update project summary reports every 2-3 days using current SAP data extracts
Maintain daily project list updates including completion percentages, work breakdown structures, and status indicators
Review project commitments regularly to ensure all active projects are properly tracked and funded
Coordinate bi-monthly project status meetings with stakeholders to review progress, roadblocks, and forecasts
Develop project rollover assessments and recommendations for management review
Support project managers with administrative requirements and documentation needs
Monitor project delivery timelines and facilitate cross-functional communication

Requirements

Bachelor's degree in a relevant field such as Business Administration, Finance, Engineering, or Data Science
2+ years of experience in a data analysis or business analyst role, preferably within the facilities management or real estate industry
Strong analytical and problem-solving skills with the ability to analyze complex data sets and draw meaningful insights
Proficiency in data analysis and visualization tools such as Excel, Tableau, Power BI, or similar software
Excellent written and verbal communication skills with the ability to effectively communicate complex information to a variety of audiences
Strong presentation and storytelling skills with the ability to create engaging and impactful presentations
Experience with building management systems (BMS) and work order management systems is a plus
Proficiency in project management methodologies is a plus

Benefits

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

budgetingforecastingprocurementdata analysisfinancial forecastingbudget variance analysisproject management methodologiesinvoice resolutionSAPdata visualization

Soft Skills

analytical skillsproblem-solving skillscommunication skillspresentation skillsstorytelling skillsorganizational skillscross-functional communicationstakeholder management

Certifications

Bachelor's degree