Finance and Administrative Specialist
Jonas Software
full-time
Posted on:
Location Type: Remote
Location: United States
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Job Level
About the role
- Maintain client license database and records in FieldPoint, GP, and MatterLink
- Manage client invoicing (contracts, add-ons, new sales, PS services)
- Oversee contract renewals, price increases, and notifications
- Ensure compliance with tax status and billing laws
- Enter and manage AP/AR, vendor contracts, renewals, and employee expenses
- Reconcile accounts (PS, 3rd party, sales, attrition)
- Manage concessions, credit memos, and write-offs
- Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation
- Prepare and maintain weekly, monthly, and quarterly reports
- Support strategic pricing and revenue analysis discussions
- Support forecasting reviews by compiling and analyzing data
- Manage incoming calls, emails, and mail
- Oversee office and IT supplies, copier contracts, and postage accounts
- Support company events, outings, and internal communications
- Manage web access portal & software downloads
Requirements
- 1-2 year experience in business administration or accounting/finance
- Familiarity with enterprise business systems
- Strong Microsoft Office skills (especially Excel)
- Effective analytical skills to sort, check and verify accounting figures
- Strong organizational, time management, analytical, and communication skills
- Extreme attention to detail
- Expert problem solver
- Good communication skills
Benefits
- Jonas Software is an Equal Opportunity Employer. If you need accommodation for a disability at any stage of the application process or want more information on our accommodation policies, contact recruitment at jobs@gjonas.com or 905-470-4600
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accountingfinancedata analysisAP/AR managementcontract managementcompliancereportinginvoicingvendor managementreconciliation
Soft Skills
analytical skillsorganizational skillstime managementcommunication skillsattention to detailproblem solving