Buying Admin Assistant

Joma Jewellery & Katie Loxton

Buying Admin Assistant supporting a fast-paced Buying team across various brands in the UK. Assisting with product development and administration within an entrepreneurial company.

Posted 5/16/2026full-timeOxfordshire • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide administration support to the Buying team across departmental queries and day-to-day tasks
Support Buyers with updating and maintaining key buying documents accurately, including pricing sheets and product handovers
Work collaboratively to ensure all administration is delivered efficiently, accurately and to deadline
Carry out ad hoc duties and projects to support the wider Buying team and business objectives
Work closely with Buying, Product Design and Merchandising teams to ensure critical path dates are met and products are approved for mass production
Chase suppliers for approvals, swatches, trims and product components to support smooth product development processes
Assist with sample management and organisation within the product development room, ensuring samples are received and approved in line with key deadlines
Build strong working relationships with product teams, Purchasing and Merchandising to ensure business standards and processes are consistently followed
Develop excellent relationships with suppliers to help manage product quality, costs and standards effectively
Support competitor analysis and store visits, compiling weekly reports and sharing insights with Buying, Design and wider teams
Demonstrate strong market awareness and an eye for emerging product trends and brand positioning
Support both B2B and B2C product requirements, helping to ensure products meet the needs of all channels
Collaborate across teams to support business priorities and contribute to a positive and proactive team culture.

Requirements

What you’ll need

Strong organisational and problem-solving skills with excellent attention to detail
Well organised, process driven and able to manage multiple priorities effectively
Ability to work to tight deadlines within a fast-paced environment
Strong communication and relationship-building skills
Positive, proactive and adaptable mindset with a can-do attitude
Confidence working collaboratively across multiple departments and with external suppliers
Good knowledge of Microsoft Office including Word, Excel and Outlook
Passion for product, trends and the retail industry
Willingness to learn, develop and grow within a Buying function.

Benefits

Comp & perks

33 days holiday including bank holidays rising to 35 with length of service
A broad benefits package including a very generous staff discount across both our brands.
Opportunities to make an impact as well as learn and develop further
An innovative and friendly workplace with a team we’re proud to be part of.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administration supportsample managementcompetitor analysisproduct developmentpricing sheetsproduct handoversmarket awarenessB2B product requirementsB2C product requirementsproduct quality management

Soft Skills

organisational skillsproblem-solving skillsattention to detailrelationship-building skillscommunication skillsadaptabilityproactive mindsetability to manage multiple prioritiesability to work to tight deadlinescollaborative mindset