Executive Administrative Assistant

Johnson & Johnson

Executive Administrative Assistant supporting Johnson & Johnson’s healthcare innovation leadership. Managing executive calendars, travel, meetings, communications, and administrative operations for Innovative Medicine.

Posted 8/5/2026full-timeRaritan • New Jersey, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $52,500 - $84,525 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including managing complex calendars, coordinating travel logistics, and maintaining effective communication with stakeholders. Proficient in document management and collaboration tools, with a strong focus on confidentiality and organizational priorities.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationDocument ManagementCommunication SkillsLeadership Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportData VisualizationInvoice ProcessingExpense ReportingMeeting Coordination

Soft Skills

Organizational SkillsAttention to DetailProblem-Solving SkillsInterpersonal SkillsSound Judgment

Tools & Technologies

SharePointTeamsAribaConcur

Industry Keywords

Executive SupportVendor ManagementConfidentialityLarge Organization Experience

About the role

Key responsibilities & impact

Provide advanced administrative support to the Vice President, Quality, Advanced Therapies, and the Quality Platform – Advanced Therapies leadership team
Manage a dynamic global calendar and prioritize commitments
Coordinate complex domestic and international travel and related logistics
Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up
Maintain SharePoint, Teams, and other collaboration platforms for document management and communication
Prepare presentations, reports, and data visualizations
Handle sensitive information confidentially and accurately
Organize and execute large-scale U.S. and global meetings and events, including hybrid formats
Manage agendas, action items, and concise meeting summaries
Process invoices, expense reports, and procurement requests using systems such as Ariba and Concur
Manage office resources and vendor relationships
Support special projects and initiatives aligned with organizational priorities
Draft and edit correspondence and portal communications
Manage distribution lists and digital communication channels

Requirements

What you’ll need

High school diploma or equivalent is required
A minimum of 4 years of experience in an administrative capacity supporting senior management is required
Strong organizational skills and attention to detail
Ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, rapidly changing environment
Excellent communication skills
Strong leadership, interpersonal, teamwork, analytical, and problem-solving skills
Sound judgment and discretion, with independent ability to assess and resolve complex situations and shift priorities
Ability to anticipate executive needs and collect or prepare information for executive review and action
Experience supporting a large organization is highly desired
Experience with SharePoint, Teams, Ariba, and Concur
Ability to coordinate domestic and international travel, meetings, and events

Benefits

Comp & perks

Retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
10 days Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Overtime eligible