Executive Administrative Assistant

Johnson & Johnson

Executive Administrative Assistant providing strategic support at Johnson & Johnson. Managing complex schedules, travel, and team communications for the Quality Platform - Synthetics department.

Posted 7/31/2026full-timeHorsham • New Jersey, Pennsylvania • 🇺🇸 United StatesSeniorLead💰 $63,000 - $101,430 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including proficiency in Microsoft 365 and digital platforms, while effectively managing complex schedules and communications in a global environment.

Highest-signal resume keywords

Executive Administrative ExperienceMicrosoft 365 ProficiencyDigital Platform ManagementOrganizational SkillsInterpersonal Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationPresentation PreparationData VisualizationInvoice ProcessingExpense ReportingProcurement Management

Soft Skills

Organizational SkillsInterpersonal SkillsCommunication SkillsDiscretionAdaptability

Tools & Technologies

Microsoft OutlookMicrosoft PowerPointMicrosoft ExcelMicrosoft TeamsSharePointAribaConcur

Industry Keywords

Global OrganizationHybrid Work EnvironmentStakeholder EngagementVirtual Meeting TechnologiesDocument Management

About the role

Key responsibilities & impact

Provide advanced administrative and strategic support to the Quality Platform - Synthetics and its leadership team.
Manage a dynamic global calendar and prioritize commitments with precision.
Coordinate complex domestic and international travel, as well as hybrid meeting logistics.
Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up.
Maintain and optimize digital platforms (SharePoint, Teams, collaboration tools) for document management and communication.
Prepare high-quality presentations and reports using advanced PowerPoint and data visualization tools.
Organize and execute large-scale meetings and events (US and global), including hybrid formats.
Support special projects and initiatives, ensuring timely execution and alignment with organizational priorities.
Process invoices, expense reports, and procurement requests using current systems (e.g., Ariba, Concur).

Requirements

What you’ll need

High school diploma required; Bachelor’s degree or formal administrative training preferred.
Minimum 8 years of advanced executive administrative experience supporting senior leaders in a global organization.
Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.
Strong experience with digital platforms and virtual meeting technologies.
Exceptional organizational and prioritization skills with the ability to manage multiple priorities.
Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.
Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.
Demonstrated agility and adaptability in a hybrid work environment.

Benefits

Comp & perks

Consolidated retirement plan (pension)
Savings plan (401(k))
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year