Contracts, Records & Ops Supervisor

Johnson & Johnson

Contracts, Records & Ops Supervisor at Johnson & Johnson overseeing contract administration and operational compliance. Collaborating with cross-functional teams in healthcare innovation initiatives.

Posted 6/30/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Oversee preparation and coordination of contract and bid documentation, ensuring appropriate approvals and compliance requirements are met.
Collect, review, and analyze technical, financial, and legal information to support contracting processes and decision-making.
Collaborate closely with legal, finance, commercial, and education teams to ensure alignment and timely execution of agreements.
Manage contract records and ensure all contract-related data is accurately maintained in designated systems.
Monitor supplier/vendor performance and service level agreements, identifying improvement opportunities and driving follow-up actions.
Supervise operational processes such as requisition creation, purchase orders, invoice resolution, and contract lifecycle activities.
Support continuous improvement initiatives by analyzing trends and identifying efficiencies in contract and operational workflows.
Provide guidance and support to team members and stakeholders on contracting processes, policies, and tools.

Requirements

What you’ll need

Bachelor’s degree required (Business Administration, Finance, Operations, Healthcare, or related field)
Relevant experience in contract administration, operations, procurement, or commercial support
Experience working with contract lifecycle processes, including documentation, approvals, and compliance
Strong analytical skills with the ability to interpret financial, legal, and operational data
Demonstrated ability to collaborate across cross-functional teams (e.g., legal, finance, commercial)
Experience managing or coordinating operational processes such as purchase orders, invoicing, and records management
Strong organizational skills with attention to detail and ability to manage multiple priorities
Effective communication and stakeholder management skills
Fluency in Portuguese required; proficiency in English preferred
Certifications: Contract management or procurement certifications preferred (e.g., CPCM, CIPS)

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Contract Lifecycle ProcessesDocumentationComplianceFinancial AnalysisRecords ManagementPurchase OrdersInvoice ResolutionData AnalysisTrend AnalysisOperational Workflows

Soft Skills

Effective CommunicationStakeholder ManagementOrganizational SkillsAttention to DetailCollaboration

Certifications

Contract Management CertificationCPCMCIPS