Executive Administrative Assistant

Johnson & Johnson

Executive Administrative Assistant supporting senior IT leaders at Johnson & Johnson. Responsible for administrative tasks, planning, and improving organizational efficiency.

Posted 5/22/2026full-timePalm Beach Gardens • Florida, Massachusetts, New Jersey, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $66,000 - $106,260 per yearWebsite

About the role

Key responsibilities & impact

Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting
Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums
Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up
Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management
Manage confidential and sensitive information with discretion and professionalism
Assist with onboarding, access requests, and coordination of resources for IT team members
Identify opportunities to improve administrative processes and operational efficiency within the IT organization

Requirements

What you’ll need

High school diploma or equivalent
6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders
Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort working in IT‑enabled environments
Strong organizational, prioritization, and time‑management skills with the ability to manage multiple competing priorities
Clear written and verbal communication skills for interaction with technical and non‑technical stakeholders
Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs
High attention to detail and commitment to accuracy and confidentiality
Preferred Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise
Familiarity with basic IT terminology, systems, or project coordination concepts
Experience using collaboration, document‑management, or workflow tools to support team operations
Demonstrated ability to influence without authority and build strong working relationships across functions
Experience supporting global teams or leaders across time zones

Benefits

Comp & perks

Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationexpense reportingdocumentationaction-item managementadministrative processesoperational efficiencyproject coordination

Soft Skills

organizational skillsprioritizationtime-managementwritten communicationverbal communicationindependencejudgmentattention to detailconfidentialityrelationship building

Certifications

high school diploma