Senior Administrative Assistant

Johnson & Johnson

Administrative Assistant providing vital support to the Hematology team at Johnson & Johnson. Managing complex calendars and coordinating meetings across multiple locations.

Posted 5/15/2026full-timeSpring House • New Jersey, Pennsylvania • 🇺🇸 United StatesSenior💰 $52,500 - $84,525 per yearWebsite

About the role

Key responsibilities & impact

Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use.
Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities.
Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
Organize confidential files, manage relevant data, and maintain accurate records.
Coordinate all travel arrangements as needed and process expense reports on time.
Plan and coordinate global department meetings, celebrations, and outside meetings.
Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
Coordinates activities related to hiring and onboarding of staff.
Coordinates contracts, agreements and purchase orders.
Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Requirements

What you’ll need

A minimum of a High School diploma is required.
An associate degree is preferred.
A minimum of 4 years of administrative experience is required.
Experience providing administrative support to managers with global responsibility is preferred.
Experience leading business support projects is required.
General systems proficiency and systems learning agility is required.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
Experience managing multiple complex calendars via Outlook is required.
Experience scheduling meetings and coordinating off-site meetings required.
Experience coordinating domestic and international travel is required.
Experience handling sensitive and confidential information and documents is required.
Experience with Ariba, Aravo or a related accounts payable system is preferred.
Experience with Concur or a related travel and expense reporting system is preferred.
Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.
Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
Must have excellent verbal and written communication and interpersonal skills.
Must have a strong sense of urgency, while maintaining a high degree of professionalism.
Must have strong organizational skills along with excellent judgment and reasoning abilities.
Must be a strong team player with the ability to coordinate with other administrative staff.
The ability to work and partner with all levels from Senior Management through the organization is required.
The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.

Benefits

Comp & perks

Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experiencecalendar managementdata consolidationtravel coordinationexpense reportingproject managementMicrosoft OfficeAribaConcurSharePoint

Soft Skills

time managementcommunication skillsinterpersonal skillsorganizational skillsjudgmentreasoning abilitiesteam playerflexibilityproblem-solvingprofessionalism

Certifications

High School diplomaAssociate degree