Senior Executive Administrative Assistant

Johnson & Johnson

Executive Administrative Assistant providing high-level administrative support to DePuy Synthes leadership. Maintaining complex schedules and coordinating meetings while ensuring operational efficiency.

Posted 4/23/2026full-timeRaynham • Massachusetts, New Jersey • 🇺🇸 United StatesSenior💰 $78,100 - $125,235 per yearWebsite

About the role

Key responsibilities & impact

Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
Oversee office operations, including supplies, services, purchasing, and vendor coordination.
Support leadership initiatives and special projects based on priorities and capacity.
Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
Assist with budget tracking as required.
Liaise with internal teams, external partners, and vendors to ensure smooth operations.

Requirements

What you’ll need

A bachelor’s degree
A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP‑level leaders
Experience leveraging AI tools to enhance productivity and workflow efficiency
Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
Advanced calendar, meeting, and event management experience
Exceptional written and verbal communication skills
High judgment, discretion, and emotional intelligence
Ability to synthesize information, anticipate needs, and operate independently
Comfort with ambiguity, shifting priorities, and incomplete inputs
Strong organizational discipline paired with enterprise‑level thinking

Benefits

Comp & perks

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
10 days Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive coordinationadministrative supportcalendar managementmeeting managementevent managementbudget trackinginformation synthesisworkflow efficiencyAI tools

Soft Skills

written communicationverbal communicationjudgmentdiscretionemotional intelligenceorganizational disciplineindependent operationanticipation of needscomfort with ambiguityadaptability

Certifications

bachelor's degree