Senior Executive Administrative Assistant
Johnson & Johnson
full-time
Posted on:
Location Type: Hybrid
Location: Raritan • New Jersey • Pennsylvania • United States
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Salary
💰 $63,000 - $101,430 per year
Job Level
About the role
- Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
- Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
- Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
- Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
- Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
- Assist with budget tracking as required.
- Liaise with internal teams, external partners, and vendors to ensure smooth operations.
Requirements
- A bachelor’s degree
- A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP‑level leaders
- Experience leveraging AI tools to enhance productivity and workflow efficiency
- Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar, meeting, and event management experience
- Exceptional written and verbal communication skills
- High judgment, discretion, and emotional intelligence
- Ability to synthesize information, anticipate needs, and operate independently
- Comfort with ambiguity, shifting priorities, and incomplete inputs
- Strong organizational discipline paired with enterprise‑level thinking.
Benefits
- Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k))
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive coordinationsenior administrative supportbudget trackingcalendar managementmeeting managementevent managementAI toolsMicrosoft SuiteExcelPowerPoint
Soft Skills
written communicationverbal communicationjudgmentdiscretionemotional intelligencesynthesis of informationanticipation of needsindependencecomfort with ambiguityorganizational discipline
Certifications
bachelor’s degree