Office Administrator III – Records Office
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full-time
Posted on:
Location Type: Office
Location: Sumner • Illinois • United States
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Salary
💰 $4,586 - $6,297 per month
About the role
- Processes, keyboards, and maintains records relating to the lawful commitment and release of individuals in custody assigned to the supervision of the Department through a review of Masterfile documentation, legal records, and sentencing imposed by the courts.
- Serves as working supervisor.
- Serves as institutional liaison with the Prisoner Review Board.
- Serves as liaison between the facility, Judges, States Attorney’s, Corrections Legal staff, Attorney General’s Office, Information Services, Chief Record Office, County Jails, and family members of individuals in custody.
- Responds to requests for clarification from individuals in custody regarding sentence calculations.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience; or completion of high school and three (3) years of Office Assistant experience; or three (3) years independent business experience.
- Requires ability to keyboard accurately at 30 wpm.
- Prefers at least two (2) years of experience interpreting Illinois Compiled Statutes as it pertains to sentencing structure.
- Prefers at least two (2) years of professional experience working with and answering questions from individuals in custody or similar like population regarding their sentence calculation.
- Prefers at least two (2) years of professional experience preparing affidavits for use in courts regarding lawsuits.
- Prefers at least two (2) years of professional experience gathering and interpreting legal documents, including warrants, received from various courts and assist in responding to lawsuits.
- Prefers at least two (2) years of professional experience maintaining and reporting statistical data for administration planning and information reports.
- Prefers at least two (2) years of professional experience developing new and revising current methods and procedures in a record office to ensure the workflow process is more efficient.
Benefits
- Health, Life, Vision and Dental Insurance
- Pension Plan - Vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays: 13 - 14 day annually
- 3 paid Personal Business days annually
- 12 paid Sick days annually (Sick days carry over year to year)
- 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
- Employee Assistance Program and/or Mental Health resources
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
keyboard skillssentence calculationaffidavit preparationlegal document interpretationstatistical data reportingworkflow process improvement
Soft Skills
supervisory skillscommunication skillsinterpersonal skillsorganizational skills