Jobs2web

Assistant Deputy Director – Facilities Administrator

Jobs2web

full-time

Posted on:

Location Type: Office

Location: Springfield • Illinois • United States

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Salary

💰 $130,000 - $145,000 per year

Job Level

Lead

About the role

  • The ideal candidate should possess strong professional leadership experience overseeing an organization across multiple locations and businesses.
  • In-depth knowledge and experience related to property and facility management, and financial management including development and management of budgets.
  • Develop and collaborate on legislative initiatives to enhance statewide property management functions.
  • Oversee daily divisional and operational aspects.
  • Independently commit and reallocate divisional resources to promote efficiency and services provided by the bureau.
  • Oversee, review, and collaborate with division managers and legal counsel on policies, procedures, and guidelines.
  • Procure goods and services within compliance of governmental regulations.
  • Perform ongoing budgetary analysis to increase cost saving potential and identify and eliminate deficiencies and audit findings.

Requirements

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
  • Requires prior experience equivalent to four years of progressively responsible administrative experience in property management, real estate, or business administration for a public or business organization.
  • Prefers professional senior leadership experience overseeing an organization across multiple locations and multiple businesses.
  • Prefers professional experience in property and facility management including all related application systems.
  • Prefers professional experience developing, implementing, managing policies and standard operating procedures.
  • Prefers professional experience in financial management which should include the development and management of budgets, identifying and achieving efficiencies, and identifying and eliminating deficiencies.
  • Prefers professional experience in public administration including interaction with internal and external governmental stakeholders.
  • Prefers professional experience working with small business owners and diverse business owners to foster an inclusive and competitive business environment.
  • Prefers professional experience in developing, negotiating, and managing property transactions, contracts and agreements.
  • Prefers professional experience procuring goods and services within compliance of governmental regulations and contractual agreements.
  • Prefers professional experience responding to internal or external audits which should include addressing short term findings and implementing long term corrective actions.
  • Prefers experience with public speaking.
Benefits
  • Competitive Group Insurance benefits including health, life, dental and vision plans.
  • Flexible work schedules (when available and dependent upon position).
  • 10 -25 days of paid vacation time annually (10 days for first year of state employment).
  • 12 days of paid sick time annually which carryover year to year.
  • 3 paid personal business days per year.
  • 13-14 paid holidays per year dependent on election years.
  • 12 weeks of paid parental leave.
  • Pension plan through the State Employees Retirement System.
  • Deferred Compensation Program – voluntary supplemental retirement plan.
  • Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
property managementfacility managementfinancial managementbudget developmentbudget managementpolicy developmentstandard operating procedurescontract managementaudit responselegislative initiatives
Soft skills
leadershipcollaborationcommunicationorganizational skillsnegotiationproblem-solvingefficiency promotionstakeholder interactionpublic speakingresource allocation