Jobs2web

Executive Secretary II

Jobs2web

full-time

Posted on:

Location Type: Office

Location: Springfield • Illinois • United States

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Salary

💰 $4,954 - $6,894 per month

About the role

  • Performs secretarial duties for the bureau chief.
  • Reads and distributes incoming correspondence for the bureau chief.
  • Receives visiting officials, representatives, and departmental heads as required.
  • Consults and advises the bureau chief on departmental methods, procedures, and interpretations of departmental policies and programs.
  • Records all appointments and correspondence for the bureau chief reminding them of upcoming appointments and meetings and ensuring that the necessary correspondence, reports, and materials for the meeting are available.
  • Reviews file indexing of office records ensuring accurate filing.
  • Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Requirements

  • Requires knowledge, skill and mental development equivalent to the completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.
  • Requires ability to keyboard accurately at 55 wpm.
  • Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.
Benefits
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • (12) paid Sick Days annually
  • (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
  • (3) paid Personal Days annually
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
secretarial dutiescorrespondence managementfile indexingkeyboard skillsappointment scheduling
Soft skills
organizational skillscommunication skillsadvisory skillsinterpersonal skills
Certifications
secretarial certificationbusiness college diploma