Executive Operations Coordinator

Jobrack

Executive Operations Coordinator supporting the CEO of a consulting firm. Managing project tasks and automating workflows while collaborating with a remote team.

Posted 7/23/2026full-timeRemote • 🇬🇪 GeorgiaMid-LevelSenior💰 $2,500 - $2,750 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong AI fluency and hands-on experience with light automation tools, effectively managing executive schedules and project timelines. Capable of fostering team collaboration and vendor management while maintaining a detail-oriented approach in professional services environments.

Highest-signal resume keywords

AI FluencyLight Automation ExperienceExecutive Assistant ExperienceProject Management SkillsDetail Orientation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementWorkflow DesignProcess AutomationClient OnboardingDeadline Management

Soft Skills

CuriosityDetail OrientationCommunicationProblem SolvingVendor Management

Tools & Technologies

MakeZapier

Industry Keywords

Professional ServicesLaw FirmsAccounting FirmsConsulting

About the role

Key responsibilities & impact

Manage the CEO’s calendar and proactively work backwards from upcoming deadlines to keep the team on task
Keep the two existing team members moving and delivering on time
Manage vendors - check in on progress, chase updates, unblock issues, and push back nicely when scope isn't right
Handle admin work around new client onboarding (building interview trackers, scheduling 30+ interviews at a client firm, tracking status)
Spot repeatable processes and automate them over time
Help build AI skills, workflows, and light automations to speed up client deliverables (turning a repeated 'kickoff call document' into a reusable skill, for example)
Ask smart follow-up questions ('did you look at this?', 'what data set did you use?') and connect the dots across the business

Requirements

What you’ll need

AI-fluency - not a 'ninja', but someone who understands how to structure LLMs, build skills and workflows, and use tools responsibly (guardrails, human checkpoints, separate accounts and access)
Hands-on experience with light automation and agents - tools like Make or Zapier, building agents, logical block-by-block workflow design
3+ years executive assistant and project management blend - able to work backwards from deadlines, manage dependencies, keep team and vendors on task
Strong detail orientation - client-ready, no typos, notices what others miss
Ability to nicely push back on vendors and redirect them to what's actually needed
Curiosity and willingness to learn (watch a YouTube video and figure it out when stuck); understands the 'right' answer depends on who it's for and what they're capable of, time available, and cost vs benefit
Experience in or understanding of professional services environments (law firms, accounting firms, consulting) - the dynamics of service businesses vs. product businesses (pricing models, profitability, differentiation driven by individuals who bring in business)

Benefits

Comp & perks

$2,500-2,750 per month
Full-time
Fully remote
20 days a year of personal and vacation time
Year-end bonus
Spot bonuses for exceptional performance