Executive Assistant

Jobrack

Executive Assistant role supporting an executive coach with administrative tasks and AI-powered system improvements. Managing inbox, calendar, and client/vendor coordination while optimizing operational processes.

Posted 7/16/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $1,800 - $2,250 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, coordinating projects, and optimizing operational processes. Proficient in AI tools like Claude, with a strong focus on organization, attention to detail, and effective communication.

Highest-signal resume keywords

Executive Assistant ExperienceAI Proficiency (Claude)Project Management SkillsStrong Organizational SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementSOP OptimizationCalendar ManagementInbox ManagementAutomation Identification

Soft Skills

Proactive InitiativeStrong Communication SkillsTrustworthinessRelational SkillsAccountability

Tools & Technologies

Claude

Industry Keywords

Executive SupportOperational ProcessesClient CoordinationPersonal AdministrationRevenue Growth

About the role

Key responsibilities & impact

Be the right-hand partner to a solo executive coach - inbox, calendar, projects + AI-powered system building.
Manage my inbox and calendar, coordinate with clients and vendors, run independent projects, handle personal admin (like scheduling kids' appointments and planning family trips), and hold me accountable for getting my own work tasks done.
Rebuild and optimise existing SOPs using Claude, identify automation opportunities, and be responsive during the workday when I need support.
Work closely with the executive to ensure all operational processes are managed efficiently and to grow the companies' revenue and profitability.

Requirements

What you’ll need

Prior admin or EA experience (could also come from a project management background)
Fluency and comfort with AI, specifically Claude (including Claude code if needed)
Highly organised - no loose threads, no dropped balls
Strong attention to detail
Proactive, takes initiative without waiting to be asked
Trustworthy - you'll handle sensitive client and personal information
Strong relational and communication skills - warm, approachable, easy to work with
Comfortable holding me accountable and persistently following up without getting frustrated
Experience supporting an executive at a higher level across business and admin functions

Benefits

Comp & perks

$1,800-$2,250 per month*
Full-time (30-35 hours/week)
Fully remote
Work with AI tools (Claude) to build smarter systems
Training and handover support from the outgoing EA