Assistant, Project Coordinator
Jobbusters®
full-time
Posted on:
Location Type: Hybrid
Location: München • Germany
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Salary
💰 €48,000 - €58,000 per year
Job Level
About the role
- In this role you will handle general secretarial and assistant duties, in particular correspondence with clients, engineering firms, project stakeholders and authorities.
- You will be the central point of contact for the project team on administrative matters and support project managers in day-to-day operations as well as with administrative tasks such as preparing quotes, invoices and contracts.
- In addition, you will cover reception duties and take care of mail, telephone, invoice entry, ordering office supplies, and the preparation and follow-up of meetings.
- You will ensure that project documentation is complete—both electronically and in paper form—and compile documents for construction and project management.
- Preparing outgoing invoices and handling dunning/collections complete your diverse range of tasks. Nothing is left in the dark; everything is thoroughly documented.
Requirements
- You have completed commercial, technical or real-estate training or hold an equivalent qualification.
- You have initial professional experience in a similar role—ideally in the construction or real estate sector.
- Strong organizational skills, a team-oriented attitude, and an independent, proactive, solution-focused working style characterize you.
- You are proficient in MS Office applications.
- You remain calm under pressure, even in challenging situations.
Benefits
- Secure position with substance: a permanent employment contract at a long-established family-owned company—no short-term trends, but long-term prospects.
- Direct placement via Jobbusters®: no temporary agency work or detours—you start directly with the company and are supported personally and transparently.
- Attractive compensation package: performance-based pay with punctual payment (figures you can rely on).
- 30 days of vacation: time to switch off, recharge and gather energy—without guilt.
- Flexible working hours: flexitime models to support a good work-life balance.
- Modern working environment: a contemporary workspace with up-to-date IT and clear processes—no working in the dark.
- Structured onboarding: you will be introduced step by step and assigned a dedicated contact person—no one is left on their own.
- Flat hierarchies & short decision-making paths: direct access to project management and company leadership without detours or office gossip.
- Family-like company culture: respectful interactions, an open atmosphere and a team you can rely on.
- Training and development opportunities: professional and personal development so you can grow long-term.
- Varied everyday work: diverse tasks with responsibility—routine yes, stagnation no.
- Company pension scheme: thinking ahead for tomorrow—the company supports you.
- Additional social benefits: e.g., capital-forming payments (vermögenswirksame Leistungen) or subsidies (depending on individual circumstances).
- Good accessibility: central location in Munich with public transport connections; optional subsidy for the Deutschlandticket.
- Free drinks & small perks: coffee, water & co.—the small things that make daily work more pleasant.
- Team events & shared activities: summer parties, Christmas celebrations or team events—voluntary, but fun.
- Stability even in difficult times: a company that has proven it remains reliable during turbulent periods.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative tasksproject documentationinvoice preparationquote preparationcontract preparationdunningcollections
Soft Skills
organizational skillsteam-oriented attitudeindependent workingproactive workingsolution-focused workingcalm under pressure
Certifications
commercial trainingtechnical trainingreal-estate trainingequivalent qualification