Executive Assistant
Job Duck
full-time
Posted on:
Location Type: Remote
Location: Brazil
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Salary
💰 $1,060 - $1,150 per month
About the role
- Create, update, and maintain SOP documentation
- Follow up with clients to maintain strong relationships and smooth workflows
- Respond to scheduling and pre-sales inquiries
- Handle calendar management, scheduling, and appointment coordination
- Draft and send professional email responses on behalf of the firm
- Assist with intake forms and follow up on incomplete submissions
- Perform ongoing data entry and administrative support tasks
- Support client onboarding and manage the sales pipeline
- Send documents, engagement letters, and follow up to ensure signatures and payment completion
- Manage and organize email inboxes to ensure priority client communications are addressed promptly
Requirements
- organizational and time management skills
- Proactive and self-directed work style
- Ability to prioritize and manage multiple tasks
- Clear and professional written communication
- High attention to detail and follow-through
- Compassionate, empathetic, and non-judgmental approach to client interactions
- Ability to work independently while collaborating with a small team
- Fast learner
Benefits
- Competitive salary.
- Paid Time Off.
- Annual bonuses.
- 100% remote/home-based position.
- Full-time, long-term career opportunities.
- Parental Leave.
- Professional development and training.
- Dedicated team support.
- Alignment with our clients' core values.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizational skillstime management skillsproactive work styleself-directed work styleability to prioritize tasksclear written communicationattention to detailfollow-throughcompassionate approachability to work independently