Job Duck

Legal Administrative Secretary

Job Duck

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $1,060 - $1,150 per month

About the role

  • Manage and prioritize high-volume client email correspondence with accuracy and discretion
  • Proofread and finalize legal documents
  • Track and proactively communicate upcoming deadlines and deliverables
  • Organize and maintain legal filing systems
  • Transcribe and summarize electronic dictation
  • Handle all firm and client information with strict confidentiality
  • Proactively identify action items and next steps from client instructions and communications
  • Bring structure and consistency to daily workflows in a fast-paced legal environment
  • Manage complex scheduling across multiple time zones
  • Draft and format contracts, pleadings, motions, and correspondence
  • Assist with billing tasks, time tracking, and expense reconciliation
  • Maintain structured, well-organized inbox and calendar systems for the executive
  • Track, assess, and respond to urgent matters while maintaining control of competing priorities
  • Maintain firm-wide calendars including court dates and filing deadlines
  • Monitor urgent and routine correspondence and take timely action
  • Take meeting notes and ensure follow-up actions are completed
  • Ensure documents comply with court rules and formatting standards
  • Support a positive, client-centered virtual team environment.

Requirements

  • 3 years of experience as a Legal Secretary, Legal Assistant, or Administrative Assistant inside a law firm
  • Ability to work independently with minimal supervision in a fast-paced environment
  • High level of organization with a proven ability to bring structure to complex workflows
  • Strong capability to manage high-volume client email flow and complex calendaring is a must
  • Ability to confidently identify priorities and required action items when receiving instructions
  • Comfortable handling urgency and time-sensitive requests without becoming overwhelmed
  • Ability to remain professional and objective without taking feedback or pressure personally
  • Strong understanding of legal terminology is a plus.
Benefits
  • Competitive salary.
  • Paid Time Off.
  • Annual bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proofreadinglegal document finalizationtranscriptioncontract draftingpleading formattingmotion draftingbilling taskstime trackingexpense reconciliationcalendar management
Soft Skills
organizationdiscretioncommunicationprioritizationindependenceprofessionalismobjectivitytime managementadaptabilityclient-centered approach