Job Duck

Executive Assistant, Documentation Coordinator

Job Duck

full-time

Posted on:

Location Type: Remote

Location: Brazil

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Salary

💰 $1,060 - $1,150 per month

Job Level

Junior

About the role

  • Provide essential support to the Chief Financial Officer and Chief Legal Officer.
  • Ensure calendars run smoothly and critical tasks are handled with precision.
  • Communicate travel needs to Bridger’s travel coordinator.
  • Upload, organize, and send legal contracts for execution.
  • Resolving conflicts and coordinating events.
  • Travel coordination support.
  • Initiate travel arrangements.
  • Document and contract management.
  • Lead implementation of DocuSign-based management system.
  • Coordinate with the sales department on document handling.
  • Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer.
  • Sending calendar invites.

Requirements

  • Bilingual/English (Only English required for daily tasks).
  • Comfortable working remotely with reliable internet and hardware.
  • Experience supporting senior executives preferred.
  • 1 year of experience supporting executive-level scheduling and document workflows.
  • Ability to manage multiple priorities with precision.
  • Comfortable working independently and remotely.
  • Excellent written and verbal communication skills.
  • Attention to detail.
  • Time management.
  • Proactive and self-starter mindset.
  • Tech-savvy and quick learner.
Benefits
  • Competitive salary.
  • Paid Time Off and holiday pay (where applicable).
  • Annual Bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
document managementcontract managementtravel coordinationschedulingDocuSign
Soft skills
communicationattention to detailtime managementproactive mindsetability to manage multiple priorities