Job Duck

Personal and Executive Assistant

Job Duck

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇿🇦 South Africa

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Salary

💰 $1,060 - $1,150 per month

Job Level

Mid-LevelSenior

About the role

  • Act as liaison between the CEO and internal/external teams.
  • Prioritize and delegate tasks effectively.
  • Optional paid travel 1–2 times per year to events or client visits.
  • "Manage up" with kindness, firmness, and professionalism.
  • Anticipate needs and manage day-to-day workflows.
  • Manage and pre-read emails, flagging key priorities.
  • Track meetings, deadlines, and upcoming commitments.
  • Coordinate and maintain a fast-paced calendar.
  • Embrace a strong, sometimes intense working style with grace and good humor.
  • Help create structure around the CEO’s role and routine.
  • Provide full personal and administrative assistance, including travel arrangements and gift planning.
  • Offer strategic support and orient the CEO on what needs attention.

Requirements

  • 5+ years as a high-level remote Executive/Personal Assistant.
  • Proven experience supporting C-level executives.
  • Ability to anticipate needs and plan ahead.
  • Strong personality with emotional strength.
  • Comfortable challenging or pushing back when needed.
  • Patient, fast-paced, and highly organized.
  • Calendar and inbox management.
  • Task prioritization and delegation.
  • Strategic thinking and planning.
  • Written and verbal communication.
  • Time management and follow-up.
  • Workflow optimization.
  • Empathetic and sociable.
  • Assertive and proactive.
  • Detail-oriented and accurate.
  • Reliable and trustworthy.
  • Discreet and emotionally intelligent.
  • Thick-skinned with a sense of humor.
  • Energetic yet grounded.
  • Comfortable with tech and curious about AI tools.
Benefits
  • Competitive salary.
  • Paid Time Off and holiday pay (where applicable).
  • Annual Bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementinbox managementtask prioritizationdelegationworkflow optimizationstrategic planningtime managementadministrative assistancetravel arrangementsemail management
Soft skills
emotional intelligencestrong personalitypatienceorganizationassertivenessproactivitydetail-orientedreliabilitydiscretionhumor