Executive Assistant – Operations Coordinator, Part-Time

JLM HR Consulting, LLC

Executive Assistant supporting the CEO at JLM, specializing in HR consulting and client-centered solutions. Overseeing operational workflows with flexibility and autonomy.

Posted 4/26/2026part-timeMontgomery Village • Maryland • 🇺🇸 United StatesMid-LevelSenior💰 $32 - $36 per hourWebsite

About the role

Key responsibilities & impact

Manage CEO calendar and scheduling
Draft and respond to client communications (primarily email)
Prepare correspondence
Ensure timely follow-ups
Draft proposals and contracts
Support new client onboarding processes
Maintain client communications quality (e.g. drafting and/or responding to emails)
Serve as liaison for company vendors including coordinating services as required
Track company certification renewals and assist with preparation and submission
Maintain CRM accuracy
Oversee shared inboxes
Improve workflows
Draft professional communications
Support LinkedIn and other social media activity
Prepare month newsletter for distribution
Coordinate small events on occasion
Provide on-site support when needed for the events
Attend target networking events periodically

Requirements

What you’ll need

Must have at least 3+ years executive support experience
Strong verbal and written communication skills
Must be highly organized
Advanced Microsoft Office (Word, Excel, PowerPoint), SharePoint
Familiarity with AI tools (ChatGPT or others)
CRM systems (HubSpot preferred)

Benefits

Comp & perks

paid time off
paid holidays
ability to participate in the company's 401(k) retirement plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft OfficeWordExcelPowerPointSharePointCRM systemsHubSpotAI toolsChatGPT

Soft Skills

verbal communicationwritten communicationorganizational skills