Office Manager

Jellyfish

. Reporting to our Regional Director, you will play a key role in maintaining a welcoming, efficient, and safe office environment.

Posted 3/13/2026part-timeCopenhagen • 🇩🇰 DenmarkJunior💰 DKK 160,000 per yearWebsite

About the role

Key responsibilities & impact

Reporting to our Regional Director, you will play a key role in maintaining a welcoming, efficient, and safe office environment.
Ensure smooth daily operations, support effective communication across the organisation, and contribute to a positive workplace culture.
Interact with a diverse range of employees, clients, vendors, and visitors, helping to create a professional and organised experience for everyone who comes through our doors.
Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.
Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.
Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.
Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.
Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.
Manage meeting room bookings and office space to avoid scheduling conflicts.
Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.
Coordinate travel and accommodation arrangements when required.

Requirements

What you’ll need

Availability to work at least three mornings per week from our Copenhagen office, totalling 18 hours weekly.
At least one year of experience in office management or administrative support, in roles such as Office Manager, Executive Assistant, Coordinator, or similar.
Strong time management skills, with the ability to handle multiple tasks and prioritise.
Familiarity with workplace health and safety requirements and regulatory compliance.
You demonstrate empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.
When faced with a problem, you collaborate with the appropriate people to evaluate different options find practical solutions.
You generate new ideas and experiment with new methods and technologies to streamline processes.

Benefits

Comp & perks

You'll be eligible to join our discretionary annual bonus scheme.
Shape your day between 8:00 am and 6:30 pm with flexible working hours.
Accumulate one paid day each month (2 hours per week) for self-development and access to Jellyfish Learn.

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Hard Skills & Tools

office managementadministrative supportevent planningschedulinglogistics coordinationhealth and safety compliancefirst aidfire safetyvendor managementtravel coordination

Soft Skills

time managementcommunicationempathycollaborationproblem-solvingadaptabilityrelationship buildingorganisational skillscreativityprioritisation