Jellyfish

Office Manager

Jellyfish

part-time

Posted on:

Location Type: Hybrid

Location: Copenhagen • Denmark

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Salary

💰 DKK 160,000 per year

Job Level

Junior

About the role

  • Reporting to our Regional Director, you will play a key role in maintaining a welcoming, efficient, and safe office environment.
  • Ensure smooth daily operations, support effective communication across the organisation, and contribute to a positive workplace culture.
  • Interact with a diverse range of employees, clients, vendors, and visitors, helping to create a professional and organised experience for everyone who comes through our doors.
  • Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.
  • Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.
  • Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.
  • Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.
  • Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.
  • Manage meeting room bookings and office space to avoid scheduling conflicts.
  • Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.
  • Coordinate travel and accommodation arrangements when required.

Requirements

  • Availability to work at least three mornings per week from our Copenhagen office, totalling 18 hours weekly.
  • At least one year of experience in office management or administrative support, in roles such as Office Manager, Executive Assistant, Coordinator, or similar.
  • Strong time management skills, with the ability to handle multiple tasks and prioritise.
  • Familiarity with workplace health and safety requirements and regulatory compliance.
  • You demonstrate empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.
  • When faced with a problem, you collaborate with the appropriate people to evaluate different options find practical solutions.
  • You generate new ideas and experiment with new methods and technologies to streamline processes.
Benefits
  • You'll be eligible to join our discretionary annual bonus scheme.
  • Shape your day between 8:00 am and 6:30 pm with flexible working hours.
  • Accumulate one paid day each month (2 hours per week) for self-development and access to Jellyfish Learn.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office managementadministrative supportevent planningschedulinglogistics coordinationhealth and safety compliancefirst aidfire safetyvendor managementtravel coordination
Soft Skills
time managementcommunicationempathycollaborationproblem-solvingadaptabilityrelationship buildingorganisational skillscreativityprioritisation