Program Manager – Executive Briefing

JeffreyM Consulting

Program Manager coordinating executive engagements for strategic customers at a corporate executive briefing center. Requires strong event coordination skills and experience with executive-level interactions.

Posted 6/30/2026contractHerndon • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 per yearWebsite

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Partner with Executive Engagement Managers to plan and execute executive engagements, serving as a core contributor throughout the engagement lifecycle.
Own assigned executive engagement logistics end to end, translating engagement objectives into clear execution plans.
Participate in planning calls with internal engagement owners to align on scope, requirements, timelines, and success criteria.
Coordinate multiple concurrent executive engagements, prioritizing work and making real-time decisions to ensure smooth execution.
Lead logistical planning for executive engagements, including catering, room reservations, accessibility accommodations, and on-site readiness.
Manage speaker logistics by coordinating schedules, sending calendar invitations, and confirming participation.
Prepare and publish engagement agendas using standard templates, ensuring accuracy and alignment with the final program flow.
Support presentation readiness by coordinating slide assembly and ensuring materials are complete and available.
Lead pre-engagement walkthroughs with account teams to ensure familiarity with space, flow, and in-room technology.
Serve as a knowledgeable resource by providing approved recommendations for dining, hotels, and transportation when requested.
Serve as a primary on-site lead during assigned executive engagements, ensuring all logistics, timing, and transitions are executed seamlessly.
Welcome and guide customers through the executive engagement experience, reinforcing a polished and professional first impression.
Oversee room setup and breakdown, including agendas, name tents, gifts, and other engagement materials.
Act as the point of contact for catering and A/V needs, proactively addressing issues before they escalate.
Partner with Executive Engagement Managers to resolve issues in real time and escalate appropriately when needed.
Contribute to post-engagement follow-up and closeout activities as needed.
Identify opportunities to improve processes, tools, and execution standards across the Executive Engagement Program.
Maintain high standards of organization, accuracy, and attention to detail across all assigned work.
Demonstrate ownership, accountability, and sound judgment in a dynamic, high-expectation environment.

Requirements

What you’ll need

A minimum of 3 years of experience in event coordination
Prior experience in event coordination, customer service, or a related field
Prior experience working in an executive briefing center or scheduling events with executives strongly preferred
Experience working in a corporate environment is a plus.
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
Clear, confident communicator with strong interpersonal skills.
Ability to work independently, make decisions, and take ownership of assigned programs.
Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
Comfort working with scheduling tools, calendars, and collaboration platforms.
Experience working with executive briefing platforms/tools such as BriefingSource strongly preferred.
Familiarity with SharePoint and collaboration/workflow management tools preferred.
Executive presence and professionalism when engaging with senior leaders and external customers.
Customer-obsessed mindset with a strong focus on quality and outcomes.
Action-oriented with a sense of urgency and follow-through.
Proactive self-starter who anticipates needs and addresses issues before they arise.
Proven ability to multitask and triage competing priorities in a fast-paced environment.
Flexible and adaptable based on engagement schedules and business needs.

Benefits

Comp & perks

Employer contributions toward the cost of employee-only medical and dental premiums
Vision - opt-in available
401k
PTO
Laptop
Life Insurance, Disability Insurance, AD&D coverage
Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Event CoordinationLogistics ManagementScheduling ToolsAgenda PreparationSlide Assembly Coordination

Soft Skills

Clear CommunicationInterpersonal SkillsDecision-MakingProactive Problem-SolvingTime Management