Financial Planning and Analysis

• Monitoring day-to-day financial operations
• In close partnership with the Finance Director, management of the finance function ensuring compliance with internal procedures and accounting standards
• Preparation of reports for the Ministry of Foreign Affairs (MOFA)
• Development and management of financial analysis tools
• Preparation of the annual budget/forecast, including liaison with budget holders and MOFA
• Line management of two Finance Assistants
• Support to the Finance Director with the annual audit
• Promoting understanding of financial regulations and legislation
• Draft quarterly P&L, Balance Sheet and ad hoc reports for Board and Committee meetings
• Monitor and prepare general ledger entries
• Preparation and management of sales invoices and their accurate revenue recognition
• Preparation and management of periodic accounts close (Monthly/Quarterly/Annual)
• Undertaking and management of Balance Sheet Reconciliations, including bank accounts and daily sales
• Liaising with the external auditors during the annual financial audit, providing relevant audit evidence
• Liaison and reporting, as required, with MOFA, ensuring compliance with MOFA specification: Reporting on the organisation’s reserves utilisation
• Cash flow management and FX monitoring
• Reviewing month-end stock reconciliations for The Shop, including year-end impairment and adjustments
• Assist in the setting and updating of internal control policies & procedures
• Providing advice and assistance to non-finance staff
• Overview of tax administration in conjunction with an external tax consultant.
• Oversight of procurement procedures, including management of the purchase order system
• Preparation and creation of annual budget and forecasts. Liaison with Japan House London budget holders.

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