Executive Assistant

Jani-King International, Inc.

Executive Assistant providing high-level administrative support to corporate leadership while managing complex schedules. Join Jani-King International, the leader in commercial cleaning franchising, at their Addison, TX headquarters.

Posted 5/12/2026full-timeAddison • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex executive calendars — scheduling meetings, resolving conflicts, protecting focus time, and ensuring the executive is prepared with the right materials
Coordinate all meeting logistics including agendas, briefing documents, and follow-up actions
Draft, edit, proofread, and manage incoming and outgoing communications including emails, memos, reports, and presentations
Monitor and manage the executive’s inbox — flagging priorities, drafting responses, filtering non-essential communications
Conduct research and synthesize information into concise briefing documents, executive summaries, and background materials
Coordinate preparation for board meetings and executive leadership discussions
Operate confidently with Microsoft 365 and digital project tools
Assist with technology-related administrative tasks including vendor coordination and software onboarding
Take ownership of special projects and assignments from inception to completion
Build strong working relationships at all levels of the organization
Plan and coordinate internal department events and manage all logistics

Requirements

What you’ll need

Minimum of 5 years of executive or C-suite administrative assistant experience in a corporate environment
Bachelor’s degree in business or related field; will consider a combination of education and relevant experience
Experience supporting senior leadership in a technology, operations, or corporate services environment preferred
Background in a corporate legal environment a plus
Expert-level proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint)
Strong understanding of information security best practices (phishing awareness, data handling protocols, secure communications)
Tech-savvy and comfortable adopting new platforms, digital tools, and software
Exceptional written and verbal communication skills; professional and polished in all interactions
Highly organized with outstanding time management, attention to detail, and follow-through
Discreet, trustworthy, and experienced handling confidential and sensitive matters
Self-motivated, assertive, and decisive — with the tact and composure to navigate high-pressure situations
Reliable transportation; ability to work early, late, or on weekends as needed.

Benefits

Comp & perks

Medical, dental, vision
Paid vacation
Paid holidays
PTO

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

executive calendar managementmeeting logistics coordinationdrafting and editing communicationsinbox managementresearch and synthesisproject ownershipinformation security best practicestime managementattention to detail

Soft Skills

strong working relationshipsexceptional written communicationexceptional verbal communicationhighly organizeddiscreettrustworthyself-motivatedassertivedecisivetact and composure

Certifications

Bachelor's degree in business or related field