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Executive Assistant, Finance Experience
JamPotExecutive Assistant with finance experience supporting fast-paced executives remotely in diverse operational tasks. Key responsibilities include managing calendars, finances, and executive support.
Tech Stack
Tools & technologiesWeb3
About the role
Key responsibilities & impact- Serve as a trusted Executive Assistant supporting leadership with day to day administrative, operational and finance related activities.
- Manage complex calendars, schedule meetings, coordinate appointments and handle executive communications in a fast paced remote environment.
- Assist with finance related tasks including expense tracking, invoice management, budgeting support, financial reporting coordination and record keeping.
- Coordinate meetings and communications with internal teams, external partners and stakeholders while maintaining organized workflows and documentation.
- Support project coordination, task tracking and follow up on key initiatives to ensure deadlines and priorities are met.
- Conduct research, prepare reports, meeting summaries and presentations to support executive decision making.
- Utilize tools such as ChatGPT, Claude AI and other productivity platforms to improve efficiency and streamline administrative processes.
- Maintain accurate records, organize business documents and ensure confidential information is handled with discretion.
- Assist with process improvements, workflow optimization and operational support across various business functions.
- Monitor action items, manage priorities and provide proactive support to help executives stay organized and focused on strategic objectives.
- Support travel planning, event coordination and other executive assistance responsibilities as needed.
- Adapt to changing priorities and work independently while maintaining a high level of professionalism, accountability and attention to detail.
Requirements
What you’ll need- Proven experience supporting executives, founders or leadership teams as an Executive Assistant, Executive Partner or similar administrative support role.
- Experience managing calendars, scheduling meetings, coordinating travel and handling executive communications in a fast paced environment.
- Finance experience including expense tracking, invoice management, budgeting support, financial reporting assistance or bookkeeping support.
- Familiarity with accounting software and financial tools such as QuickBooks, Xero or similar platforms is preferred.
- Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines simultaneously.
- Excellent written and verbal communication skills with strong attention to detail.
- Comfortable working with technology and AI productivity tools such as ChatGPT, Claude AI and other workflow automation platforms.
- Experience using collaboration and productivity tools such as Google Workspace, Slack, Notion and project management systems.
- Ability to maintain confidentiality and handle sensitive business and financial information with professionalism and discretion.
- Strong problem solving skills with the ability to work independently and proactively identify solutions.
- Experience supporting remote teams and coordinating with stakeholders across different time zones is preferred.
- Ability to adapt quickly in a startup or fast changing environment while maintaining a high level of accuracy and accountability.
- Familiarity with fintech, AI, Web3, crypto or emerging technology industries is a plus but not required.
Benefits
Comp & perks- You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
- The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Expense TrackingInvoice ManagementBudgeting SupportBookkeeping SupportOrganizational SkillsProblem Solving SkillsAttention to Detail
Soft Skills
Excellent Written CommunicationExcellent Verbal CommunicationAbility to Adapt QuicklyProfessionalismAccountability