Executive Assistant, Finance Experience

JamPot

Executive Assistant with finance experience supporting fast-paced executives remotely in diverse operational tasks. Key responsibilities include managing calendars, finances, and executive support.

Posted 7/3/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, including calendar management, financial reporting, and project coordination, while utilizing advanced productivity tools to enhance operational efficiency. Maintains confidentiality and professionalism in handling sensitive information and adapts to fast-paced environments.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementFinancial Reporting AssistanceProject Coordination SkillsProficiency with AI Productivity Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense TrackingInvoice ManagementBudgeting SupportBookkeeping SupportOrganizational SkillsProblem Solving SkillsAttention to Detail

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationAbility to Adapt QuicklyProfessionalismAccountability

Tools & Technologies

QuickBooksXeroGoogle WorkspaceSlackNotionChatGPTClaude AI

Industry Keywords

FintechAIWeb3CryptoEmerging Technology

Tech Stack

Tools & technologies

Web3

About the role

Key responsibilities & impact

Serve as a trusted Executive Assistant supporting leadership with day to day administrative, operational and finance related activities.
Manage complex calendars, schedule meetings, coordinate appointments and handle executive communications in a fast paced remote environment.
Assist with finance related tasks including expense tracking, invoice management, budgeting support, financial reporting coordination and record keeping.
Coordinate meetings and communications with internal teams, external partners and stakeholders while maintaining organized workflows and documentation.
Support project coordination, task tracking and follow up on key initiatives to ensure deadlines and priorities are met.
Conduct research, prepare reports, meeting summaries and presentations to support executive decision making.
Utilize tools such as ChatGPT, Claude AI and other productivity platforms to improve efficiency and streamline administrative processes.
Maintain accurate records, organize business documents and ensure confidential information is handled with discretion.
Assist with process improvements, workflow optimization and operational support across various business functions.
Monitor action items, manage priorities and provide proactive support to help executives stay organized and focused on strategic objectives.
Support travel planning, event coordination and other executive assistance responsibilities as needed.
Adapt to changing priorities and work independently while maintaining a high level of professionalism, accountability and attention to detail.

Requirements

What you’ll need

Proven experience supporting executives, founders or leadership teams as an Executive Assistant, Executive Partner or similar administrative support role.
Experience managing calendars, scheduling meetings, coordinating travel and handling executive communications in a fast paced environment.
Finance experience including expense tracking, invoice management, budgeting support, financial reporting assistance or bookkeeping support.
Familiarity with accounting software and financial tools such as QuickBooks, Xero or similar platforms is preferred.
Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines simultaneously.
Excellent written and verbal communication skills with strong attention to detail.
Comfortable working with technology and AI productivity tools such as ChatGPT, Claude AI and other workflow automation platforms.
Experience using collaboration and productivity tools such as Google Workspace, Slack, Notion and project management systems.
Ability to maintain confidentiality and handle sensitive business and financial information with professionalism and discretion.
Strong problem solving skills with the ability to work independently and proactively identify solutions.
Experience supporting remote teams and coordinating with stakeholders across different time zones is preferred.
Ability to adapt quickly in a startup or fast changing environment while maintaining a high level of accuracy and accountability.
Familiarity with fintech, AI, Web3, crypto or emerging technology industries is a plus but not required.

Benefits

Comp & perks

You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.