Jackson Walker LLP

Administrative Assistant

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize digital files.
• Participate in the timely review and submission of prebills and/or client bills.
• Prepare client requested estimates monthly.
• Open new matters.
• Check rates for client-specific agreements.
• Supplementing new matters.
• Processing significant monthly vendor invoices.
• Coordinate closely with billing managers and accounts payable personnel.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

Litigation Legal Administrative Assistant

Recruitment

• The Lateral Associate Recruiting Assistant supports Jackson Walker's attorney recruiting initiatives with a focus on lateral associate hiring and integration.
• This position assists with scheduling, interview coordination, onboarding logistics, and candidate communications for lateral attorney hires.
• The Assistant collaborates with recruiting professionals, attorneys, and business staff to ensure a seamless hiring process and positive candidate experience.
• This role also provides administrative support for pipeline programs and firmwide recruiting projects, contributing to the departments overall efficiency and success.

Lateral Associate Recruiting Assistant

• The Law School Recruiting Assistant plays a vital role in supporting Jackson Walker's law student recruiting initiatives.
• This position assists in coordinating on-campus interview programs, summer associate events, and law school outreach efforts that strengthen the firm's relationships with students and law schools.
• Working closely with recruiting professionals, attorneys, and business staff, this role provides essential administrative and logistical support throughout the student hiring cycle.
• The Assistant contributes to a positive candidate experience, ensuring all recruiting activities are executed efficiently, professionally, and in alignment with the firm's values.

Law School Recruiting Assistant

• Supports attorney recruiting initiatives with a focus on lateral associate hiring and integration.
• Assists with scheduling, interview coordination, onboarding logistics, and candidate communications.
• Collaborates with recruiting professionals, attorneys, and business staff.
• Provides administrative support for pipeline programs and firmwide recruiting projects.
• Tracks and maintains candidate information, interview schedules, feedback, and reports in the applicant tracking system.
• Coordinates logistics for virtual and in-person interviews.
• Assists in onboarding and integration of new associates.