Dean's Circle Admissions Expert

Jack Westin

Dean’s Circle Admissions Expert role supporting medical admissions for students at Jack Westin. Providing guidance and coaching for top-tier admissions success.

Posted 7/27/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in medical admissions processes and provides personalized coaching for healthcare professional program applications, ensuring timely and effective support for students. Maintains strong organizational skills and a commitment to continuous professional development while delivering exceptional customer service.

Highest-signal resume keywords

Medical Admissions Committee ExperienceLeadership in Medical Admissions SupportStrong Written and Oral Communication SkillsExpertise in Premedical JourneyCustomer Service Excellence

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Medical Degree (MD or DO)Graduate Level Degree (Masters or Above)Application Readiness AssessmentEssay Review and FeedbackProject ManagementClient Service ManagementIntake AssessmentMock Interview PreparationApplication Component ReviewAdmissions Process Knowledge

Soft Skills

Excellent Organizational SkillsFlexibilityProactive Problem-SolvingCollaborative Work StyleStrong Interpersonal Skills

Tools & Technologies

JW MAC DashboardZoomTracking System for DeliverablesHigh-Speed Internet

Industry Keywords

Medical AdmissionsPremedical JourneyHealthcare Professional ProgramsStudent SupportProfessional Development

About the role

Key responsibilities & impact

Provide coaching for up to 40 Dean’s Circle students per cycle, with support extending up to 4 years prior to application submission including but not limited to providing free dean’s circle consults for potential clients/leads and follow up to drive sales, event presentations and outreach and applicant readiness assessment and rejection reviews followups to drive business.
Assist Sr. VP Admissions and Lead Deans Circle Expert with recruitment, presentations and support of Dean’s Circle initiatives while serving as a source of insight and guidance to both the academic advisers/sales team and the Premium, Signature, Core and A la Carte product providers.
Provide one-on-one advising for students applying to medical and other healthcare professional programs as needed (PA, Dental, Pharmacy, Vet, etc.), with a primary focus on medical admissions.
Conduct Dean’s Circle consults and follow up calls as needed to drive business as well as applicant readiness assessment and rejection review follow ups to potentially upsell into Dean’s Circle (or if not other products).
Deliver timely, professional essay review, feedback and support for all application components, including but not limited to: Personal Statements Experiences/Activities & Most Meaningful Experiences Secondary Essays School List Reviews MD/PhD Essays Letters of Intent/Interest Mock Interview Prep Other Reviews and Client Materials as needed such as review committee support, graduate school insight, etc.
Provide timely responses via the JW MAC Dashboard; ensure application updates and student responsibilities are met, provide guidance to ensure application tasks and documents are completed on time.
Manage first-line client service issues with the highest degree of professionalism.
Maintain regular and continuous communication with high-level clients to ensure smooth transitions and maximize acceptance outcomes.
Conduct intake assessments by zoom, producing detailed written evaluations on application readiness, academic qualifications, and strategies to maximize competitiveness (via our onboarding feedback and opportunities documents - templates provided).
Respond to student questions via the JW MAC Dashboard within designated timelines and schedule zoom call supports as needed with a focus on dashboard communication.
Independently schedule and manage student appointments.
Maintain accurate records of deliverables, deadlines, and completed edits.
Provide excellent customer service to ensure students feel supported throughout their entire package engagement.
Offer personalized coaching on all components of healthcare professional program applications.
Assign, track, managed and oversee deliverables/applicant timelines and due dates using the team’s tracking system for your clients.
Provide superior student support while adhering to company processes and feedback from supervisors.
Stay current in the field of medical admissions through ongoing professional development, reading, networking, and participation in professional organizations.
Contribute to projects, events, and initiatives as needed.

Requirements

What you’ll need

A minimum of five to eight years’ medical admissions committee experience
Medical Degree (MD or DO) desirable but graduate level (masters degree or above required)
5+ years of experience in a leadership or managerial role ideally in medical admissions support.
Deep knowledge of the premedical journey and medical school admissions process.
Strong written and oral communications skills, including public speaking.
Excellent organizational skills; ability to manage multiple students and projects under tight deadlines.
Flexibility to accommodate seasonal peaks of the medical admissions cycle.
A record of professional development in admissions.
Excellent supervision, analytical, and organizational skills.
Ability to manage multiple projects on tight deadlines and prioritize effectively.
Ability to work collaboratively to achieve objectives.
Track record of delivering strong customer service and success - ideally in admissions support.
Expertise in the premedical student journey and the medical school admissions process.
“Always a student” attitude, constantly working to maintain expertise by reading, listening, and conferring with other experts.
Technically proficient with strong internet connectivity to support remote advising.
Commitment to continuous professional learning and growth.
Solid technical proficiency is required. High-speed internet with bandwidth to access all these tools concurrently is a must.
Entrepreneurial mindset with proactive problem-solving skills.

Benefits

Comp & perks

401(k)
401(k) matching
Health insurance
Paid time off