Senior Contract Manager, Administrator

J P Systems, Inc.

Contract Manager and Administrator managing Federal business operations ensuring compliance and proper subcontractor management. Overseeing contract renewals and developing proposals for Federal contracts.

Posted 4/26/2026full-timeRemote • Virginia • 🇺🇸 United StatesSenior💰 $83,000 - $95,000 per yearWebsite

About the role

Key responsibilities & impact

Effectively communicate with employees at all levels, explaining compliance requirements, PWS updates, implications of contract Mods and deliverables processes.
Acute attention to detail for production and execution of contracts, and timely tracking of renewals.
Deep knowledge of the Federal Acquisition Regulations (FAR) with current hands-on experience in federal cost and pricing analysis, terms and conditions, and contract specifications.
Provide expert advice to Program Managers and C-suite on Federal contract terms & contractual requirements.
Promptly review, proof and process all client and Federal contract mods.
Reach out to the client's Contract Officers Representative (COR) to resolve problems after internal consultations are complete.
Enforce terms of existing contracts with business partners, subcontractors (SubKs), and vendors.
Provide expert Federal proposal support for development of responses to RFI and RFP responses.
Establish and maintain positive contract relationships with clients, subcontractors, and our primes.
Maintain and manage our JPSys GSA 54151 HEAL Schedule for Federal Health IT contract.
Maintain and manage our VHA Single award Terminology Standards.
Support IDIQ contract.
Manage our OASIS+ contract vehicles.
Oversee timely renewal of our WOSB and WBE Federal Corporation Certificates.
Perform all general contract coordination and maintenance from pre-award to execution, including tracking and organization of contract documents, tracking & reporting of contract deliverable due dates, contract modifications and related technical actions.
Review, verify, and prepare incoming documents with technical PWS and contract deliverable requirements as well as scanning, filing, archiving according to Configuration Management policies and file and document management policies.
Complete all processing steps for outgoing documents within established Work Instruction workflows and timelines.
Track contract documents throughout the entire signature process.
Use Docusign to route documents to clients, vendors, subcontractors, etc. for signatures and execution. Store completed documents in Contracts Team and Business Partners folders.
Assist in communicating and interfacing with subcontractors, independent consultants, and corporate vendors.
Effectively communicate and build trusted relationships with the Federal customer's contract office and program office, the prime contractor, and subcontractor personnel.
Communicate and promptly resolve contracting issues of varying degrees of complexity and associated solutions.
Promptly support Marketing Dept. for Bids & Proposals work including but not limited to: Contract Administration, NDAs, B&P, Teaming Agreements, Teaming Partners Contracts.
Manage Federal Regulatory Enforcement of Regulations including but not limited to FAR.
Prepare and review SubK documents and collect associated documents W9s, Certificates of Insurance.
Manage SubK contracts, write SubK PWSs, write objectives & key results (OKRs).
Develop and maintain company work instructions for Contracts Department in compliance with PWS and 508 accessibility requirements.
Review and approve or reject all contract deliverables for quality and compliance with PWS and Accessibility (section 508) requirements.
Oversee all PIV card and clearance paperwork for employees and subcontractors.

Requirements

What you’ll need

At least 7 years' relevant Federal contract management experience is required for this role.
Understanding of accounting principles including budgeting, statements, and financial management.
An NCMA certification such as CFCM or similar is preferred.
A minimum of 7 years working for Federal Government contractors in a service delivery/contracting capacity.
Experience with VA is preferred.
Extensive experience in working with clients in contractual and program & project management.
Must be able to handle sensitive information communicated by the Federal customers in a confidential manner.
Demonstrated ability to solve problems and make decisions in difficult situations.
Experienced professional in supporting proposal efforts both on a contractual basis and technical components related to Healthcare IT.
Knowledge of the FAR and DFAR application, government contracting and subcontracting, and small business, socio-economic classifications and related FAR provisions, and subcontracting plans required.
Understanding of government regulations associated with the administration of contracts, and the applicability of contracts to business principles.
Excellent organizational, analytical, and communication skills with a strong attention to detail.
Software proficiency with a deep familiarity with Microsoft Office Suite, MS Teams and the M365 environment.
Minimum of 5 years of Microsoft Office 365 and MS Teams experience is required.
Able to multitask and handle multiple priorities with a calm, positive attitude, and professional manner while demonstrating the ability to be a self-starter able to work with all types of personnel with a professional attitude.
Expert understanding of the terminology, practices, policies, and processes used in contract management in accordance with the Contract Management Body of Knowledge (CMBOK®)

Benefits

Comp & perks

Must have high speed internet connection.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Federal contract managementcost and pricing analysiscontract specificationscontract administrationproposal supportcontract modificationsdocument managementfinancial managementcontract deliverablessubcontract management

Soft Skills

communicationproblem-solvingorganizational skillsanalytical skillsattention to detailinterpersonal skillsdecision-makingmultitaskingprofessionalismself-starter

Certifications

NCMA certificationCFCM certification