J P Systems, Inc.

Administration

• Effectively communicate with employees at all levels, explaining compliance requirements, PWS updates, implications of contract Mods and deliverables processes.
• Acute attention to detail for production and execution of contracts, and timely tracking of renewals.
• Deep knowledge of the Federal Acquisition Regulations (FAR) with current hands-on experience in federal cost and pricing analysis, terms and conditions, and contract specifications.
• Provide expert advice to Program Managers and C-suite on Federal contract terms & contractual requirements.
• Promptly review, proof and process all client and Federal contract mods.
• Reach out to the client's Contract Officers Representative (COR) to resolve problems after internal consultations are complete.
• Enforce terms of existing contracts with business partners, subcontractors (SubKs), and vendors.
• Provide expert Federal proposal support for development of responses to RFI and RFP responses.
• Establish and maintain positive contract relationships with clients, subcontractors, and our primes.
• Maintain and manage our JPSys GSA 54151 HEAL Schedule for Federal Health IT contract.
• Maintain and manage our VHA Single award Terminology Standards.
• Support IDIQ contract.
• Manage our OASIS+ contract vehicles.
• Oversee timely renewal of our WOSB and WBE Federal Corporation Certificates.
• Perform all general contract coordination and maintenance from pre-award to execution, including tracking and organization of contract documents, tracking & reporting of contract deliverable due dates, contract modifications and related technical actions.
• Review, verify, and prepare incoming documents with technical PWS and contract deliverable requirements as well as scanning, filing, archiving according to Configuration Management policies and file and document management policies.
• Complete all processing steps for outgoing documents within established Work Instruction workflows and timelines.
• Track contract documents throughout the entire signature process.
• Use Docusign to route documents to clients, vendors, subcontractors, etc. for signatures and execution. Store completed documents in Contracts Team and Business Partners folders.
• Assist in communicating and interfacing with subcontractors, independent consultants, and corporate vendors.
• Effectively communicate and build trusted relationships with the Federal customer's contract office and program office, the prime contractor, and subcontractor personnel.
• Communicate and promptly resolve contracting issues of varying degrees of complexity and associated solutions.
• Promptly support Marketing Dept. for Bids & Proposals work including but not limited to: Contract Administration, NDAs, B&P, Teaming Agreements, Teaming Partners Contracts.
• Manage Federal Regulatory Enforcement of Regulations including but not limited to FAR.
• Prepare and review SubK documents and collect associated documents W9s, Certificates of Insurance.
• Manage SubK contracts, write SubK PWSs, write objectives & key results (OKRs).
• Develop and maintain company work instructions for Contracts Department in compliance with PWS and 508 accessibility requirements.
• Review and approve or reject all contract deliverables for quality and compliance with PWS and Accessibility (section 508) requirements.
• Oversee all PIV card and clearance paperwork for employees and subcontractors.

Senior Contract Manager, Administrator