J P Systems, Inc.

Administrative Assistant, Mid

J P Systems, Inc.

full-time

Posted on:

Location Type: Remote

Location: Arizona • Colorado • United States

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Salary

💰 $62,000 - $72,000 per year

About the role

  • Ability to work in an exciting virtual team environment with firm deadlines and an aptitude for continuous improvement of project processes.
  • Organized and disciplined enough to be able to work independently and support a virtual team.
  • Ability to compose clear and professional MS PowerPoint presentations for clients in a timely manner.
  • Proficient with MS Office suite including MS Teams, MS Excel, MS Word and MS Outlook.
  • Proficiency with virtual meeting software and meeting scheduling is required.
  • Schedule client appointments for our Health Information Exchange (HIE) team and keep the lines of communication open.
  • Experience with MS Teams virtual meeting software is a plus, but we will train you if you know another virtual meeting package.
  • Detail oriented and have excellent organizational skills.
  • A background in a clinical field and healthcare data is desired.
  • Improving, daily monitoring, and maintenance of a synced calendar in MS Teams.
  • Integration of a master schedule for a Healthcare Informatics project team and a community outreach team.
  • Review and cross-reference schedules to identify potential conflicts using MS Outlook.
  • Providing updates and alerts of schedule conflicts.
  • Provide administrative strategies to ensure all tasks are completed ahead of schedule.
  • Ensuring continuous improvement of work processes to maximize productivity.
  • Assist with the daily support of technical team activities, including taking meeting minutes and capturing action items.
  • Deliver clear and concise follow up communication to team members regarding action items and deliverables to adhere to fast paced turnaround times.
  • Track multiple workstreams, projects, assignments, and meetings to ensure timelines are kept.
  • Creating organized and technical meeting minutes in a logical and organized fashion.
  • Create, edit, and present agendas for virtual meetings and compile action items after the meetings.
  • Exceptionally competent with electronic file management with the purpose to organize, track, and store files in a way that optimizes use of storage space and enables users to easily locate and retrieve desired files.
  • Serve as a liaison between clinical community care providers, agencies, and organizations.
  • Assist with the development of high-quality presentations, maintain templates aligned to brand standards, and stay abreast of effective presentation techniques.

Requirements

  • 2 - 5 years' experience in an administrative, clinical or business analysis project support position required for this role.
  • Personal effectiveness and credibility.
  • Experienced with Federal contracting projects strongly preferred.
  • Committed to very strong ethical conduct and on time delivery of work assignments.
  • Deep experience with MS Office 365 and computer skills for analyzing and interpreting data.
  • Minimum of 3 to 5 years MS Office experience.
  • Able to multitask and handle multiple priorities with a calm, positive attitude, and professional manner.
  • Must be able to work with discretion and maintain confidential information.
  • Ability to communicate effectively in written and verbal form.
  • Demonstrated ability to be self-starter and be able to work with all types of personnel with a professional attitude.
  • Excellent time management, organizational, and multi-tasking skills.
  • Must be a technically savvy, highly self-motivated and independent worker.
  • Highly developed soft skills / people skills and a positive attitude.
  • Virtual meeting software experience such as MS Teams or GoToMeeting is required.
  • Proficiency in Microsoft Teams preferred.
Benefits
  • Not specified in the job opening.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
MS OfficeMS PowerPointMS ExcelMS WordMS Outlookvirtual meeting softwaredata analysiscalendar managementfile managementpresentation development
Soft Skills
organizational skillscommunication skillstime managementmultitaskingself-starterprofessionalismcredibilitydiscretionpositive attitudedetail oriented