Iversoft

Executive Assistant

• Manage complex calendar scheduling, including internal and external meetings across multiple time zones.
• Proactively monitor the executive’s schedule to ensure priorities are aligned and time is used effectively.
• Track daily and weekly priorities, follow up on action items, and help keep the executive accountable to key tasks and deadlines.
• Act as a gatekeeper for the executive’s time, inbox, and incoming requests.
• Monitor and manage the executive’s inbox by drafting, responding to, and triaging emails on the executive’s behalf in a timely manner.
• Collect and submit receipts/invoices to the finance department.
• Arrange travel logistics including flights, accommodations, ground transportation, and itineraries.
• Ensure travel plans align with executive preferences.
• Handle last-minute changes or issues as needed.
• Support sales initiatives by managing meeting logistics, follow-ups, and scheduling with prospects and partners.
• Assist with outbound and inbound sales coordination, including tracking leads, opportunities, and next steps.
• Prepare or coordinate sales materials such as presentations, proposals, decks, and follow-up emails.
• Help maintain CRM updates or sales tracking systems as needed.
• Coordinate executive-led events such as dinners, happy hours, meetings and small group gatherings. This includes vendor research and selection, logistics, and day of execution.
• Support relationship-building efforts with key stakeholders, partners, and clients by sending follow-up emails and scheduling virtual meetings.
• *Attendance at events may be available but is optional and based on the individual’s preference; there is no requirement for mandatory in-person attendance or travel.*
• Support LinkedIn activity, including posting, engagement, and inbox management (as directed).
• Help maintain a consistent and professional online presence for the executive.