iT1

Document Manager, Proposal Writer

iT1

full-time

Posted on:

Location Type: Remote

Location: Arizona • United States

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About the role

  • Support revenue growth through the creation, management, and execution of high‑quality proposals, contracts, and business documentation.
  • Lead the end-to-end development of responses to RFPs, RFQs, RFIs, and other bid requests (commercial and federal).
  • Collaborate with sales, engineering, legal, and leadership to gather content and ensure accurate, compelling responses.
  • Maintain and continuously improve a proposal content library (templates, boilerplate, case studies, resumes, etc.).
  • Ensure all submissions meet compliance requirements, deadlines, and formatting standards.
  • Tailor messaging to align with customer requirements, evaluation criteria, and iT1 value propositions.
  • Own the contract lifecycle process from draft through execution and renewal.
  • Coordinate and manage redline reviews between internal stakeholders and external parties.
  • Track contract status, approvals, and execution timelines.
  • Ensure proper version control, document storage, and audit readiness.
  • Partner with legal and sales leadership to mitigate risk and ensure compliance.
  • Maintain accurate and up-to-date records in CRM (e.g., Salesforce) for proposals, contracts, and opportunities.
  • Track key milestones such as submission dates, contract execution, and renewal timelines.
  • Generate reports and dashboards related to pipeline support, proposal activity, and contract status.
  • Develop and document standard operating procedures (SOPs) for proposal and contract workflows.
  • Identify opportunities to improve efficiency, turnaround time, and win rates.
  • Ensure compliance with ISO 9001:2015 as it pertains to document management.

Requirements

  • 3–7+ years of experience in proposal writing, contract management, or document management.
  • Proven experience responding to RFPs/RFQs, including complex and deadline-driven submissions.
  • Strong writing, editing, and proofreading skills with high attention to detail.
  • Experience coordinating cross-functional teams (sales, legal, technical).
  • Familiarity with CRM systems (Salesforce preferred) and document management tools.
  • Ability to manage multiple projects simultaneously in a fast-paced environment.
  • Experience with federal/government contracting and compliance requirements.
  • Knowledge of IT solutions, VAR/reseller environments, or technology services.
  • Familiarity with tools such as Salesforce, Linksquares, DocuSign, or similar platforms.
  • Understanding of contract terms, redlining, and negotiation processes.
  • Familiarity with ISO standards and regulatory frameworks.
  • Experience with project management methodologies.
Benefits
  • - Medical, dental, and vision benefits with highly subsidized premiums
  • - Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off
  • - 401(k) Plan with employer match
  • - Onsite Fitness Center
  • - Onsite Monthly Massages
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal writingcontract managementdocument managementRFP responseeditingproofreadingproject management methodologiesISO 9001:2015 complianceredliningnegotiation
Soft Skills
attention to detailcollaborationcross-functional team coordinationtime managementefficiency improvementcommunicationleadershiporganizational skillsproblem-solvingadaptability