ABA Care Coordinator – Staffing & Recruitment

iSTA Solutions

Care Coordinator aligning qualified ABA therapists with client cases in a US ABA therapy company. Proactive staffing coordination and recruitment for high-quality operational support.

Posted 5/13/2026full-timeRemote • 🇿🇦 South AfricaLeadWebsite

About the role

Key responsibilities & impact

Review the open case list daily, organised by state, county, and zip code
Use an internal geographic map of current staff and clients to identify suitable therapist matches for open cases
Determine whether existing staff can fill open cases, or whether new recruitment is required
Send official staffing confirmation and welcome emails once a case is filled, including start dates
Hand off fully staffed cases to the Case Management team for ongoing client support
Maintain active job postings across platforms (Indeed, ZipRecruiter, Glassdoor, and others) via the Apploy platform
Screen, interview, and assess ABA therapist and BCBA candidates
Carefully screen candidates for availability — most cases require afternoon, evening, and weekend hours
Manage candidate onboarding through the Empion platform, tracking document completion and following up to ensure timely case readiness
Tailor recruitment strategy by geography — proactively pool candidates in high-turnover regions while recruiting case-by-case in stable areas
Aim for an interview-to-ready-to-start turnaround of approximately one week, where possible
Maintain transparent, empathetic communication with families in areas where staffing is difficult — reassuring them that the search is ongoing
Collaborate closely with the Intake, Case Management, and Clinical teams
Manage multiple open cases simultaneously, prioritising effectively based on urgency and geography

Requirements

What you’ll need

Prior experience in recruitment, staffing coordination, HR, or a similar role
Strong organisational skills with the ability to manage a high volume of open cases simultaneously
Excellent attention to detail — accuracy in record-keeping, CRM management, and candidate tracking is essential
Confident, clear English communication skills — written and verbal
Comfortable making and receiving a high volume of calls and emails daily
Proactive and self-directed working style — able to manage priorities independently without close supervision
Resilient and solutions-oriented when faced with difficult-to-fill geographies or challenging candidate pipelines
Tech-savvy with the ability to quickly learn new platforms and internal systems
Highly Advantageous
Experience in ABA, autism services, healthcare, or a related therapy field
Prior experience supporting a U.S.-based company remotely
Familiarity with ABA roles — understanding the difference between RBTs/therapists and BCBAs/supervisors
Experience with recruitment or applicant tracking platforms (e.g., Indeed, ZipRecruiter, Workable, or similar)
Experience with onboarding management platforms or HR systems

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account iSTA Solutions Website LinkedIn All Job Openings 1001 - 5000 employees 🤝 B2B ⚕️ Healthcare Insurance ☁️ SaaS B2B
Healthcare Insurance
SaaS iSTA Solutions is your remote healthcare operations partner specializing in off-site staffing solutions. With over 20 years of experience, we focus on enhancing operational efficiency for businesses, particularly in the healthcare sector, by providing customized remote teams that take on tasks ranging from customer service to data entry. Our goal is to support organizations in scaling their operations seamlessly while achieving significant cost savings and improved productivity. ABA Care Coordinator – Staffing & Recruitment Job not on LinkedIn 🔥 0 minutes ago 🇿🇦 South Africa – Remote ⏰ Full Time 🔴 Lead 🎯 Recruiter Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Review the open case list daily, organised by state, county, and zip code
Use an internal geographic map of current staff and clients to identify suitable therapist matches for open cases
Determine whether existing staff can fill open cases, or whether new recruitment is required
Send official staffing confirmation and welcome emails once a case is filled, including start dates
Hand off fully staffed cases to the Case Management team for ongoing client support
Maintain active job postings across platforms (Indeed, ZipRecruiter, Glassdoor, and others) via the Apploy platform
Screen, interview, and assess ABA therapist and BCBA candidates
Carefully screen candidates for availability — most cases require afternoon, evening, and weekend hours
Manage candidate onboarding through the Empion platform, tracking document completion and following up to ensure timely case readiness
Tailor recruitment strategy by geography — proactively pool candidates in high-turnover regions while recruiting case-by-case in stable areas
Aim for an interview-to-ready-to-start turnaround of approximately one week, where possible
Maintain transparent, empathetic communication with families in areas where staffing is difficult — reassuring them that the search is ongoing
Collaborate closely with the Intake, Case Management, and Clinical teams
Manage multiple open cases simultaneously, prioritising effectively based on urgency and geography 🎯 Requirements
Prior experience in recruitment, staffing coordination, HR, or a similar role
Strong organisational skills with the ability to manage a high volume of open cases simultaneously
Excellent attention to detail — accuracy in record-keeping, CRM management, and candidate tracking is essential
Confident, clear English communication skills — written and verbal
Comfortable making and receiving a high volume of calls and emails daily
Proactive and self-directed working style — able to manage priorities independently without close supervision
Resilient and solutions-oriented when faced with difficult-to-fill geographies or challenging candidate pipelines
Tech-savvy with the ability to quickly learn new platforms and internal systems
Highly Advantageous
Experience in ABA, autism services, healthcare, or a related therapy field
Prior experience supporting a U.S.-based company remotely
Familiarity with ABA roles — understanding the difference between RBTs/therapists and BCBAs/supervisors
Experience with recruitment or applicant tracking platforms (e.g., Indeed, ZipRecruiter, Workable, or similar)
Experience with onboarding management platforms or HR systems Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Head of Internal Recruiting 🕒 May 3 ScaleSource 11 - 50 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Head of Internal Recruiting managing remote talent acquisition processes at ScaleSource. Owning recruiting process and candidate experience across multiple roles and countries. 🇿🇦 South Africa – Remote 💵 $1.5k / month ⏰ Full Time 🔴 Lead 🎯 Recruiter Staffing Coordinator 🕒 March 23 ReWorks Solutions 201 - 500 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Staffing Coordinator responsible for matching ABA therapists with clients based on needs. Interviewing, scheduling, and supporting onboarding processes for behavior technicians remotely. 🇿🇦 South Africa – Remote ⏰ Full Time 🔴 Lead 🎯 Recruiter View More Recruiter Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

recruitmentstaffing coordinationcandidate screeningonboarding managementCRM managementcase managementrecord-keepingcandidate trackinginterviewingABA knowledge

Soft Skills

organizational skillsattention to detailcommunication skillsproactive working styleresiliencesolutions-orientedindependent managementempathetic communicationprioritizationcollaboration