iSTA Solutions

Procurement Administrator – USA Healthcare

iSTA Solutions

full-time

Posted on:

Location Type: Remote

Location: South Africa

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About the role

  • Review and process purchase requests submitted by healthcare facilities through the internal system, ensuring requests align with approved budgets, availability, and basic purchasing guidelines.
  • Flag incomplete, unusual, or non-standard requests and follow established procedures to resolve them.
  • Manage tickets for non-catalogue items by gathering information, requesting approvals where required, and assisting with sourcing through approved vendors.
  • Track facility equipment rentals, ensuring usage aligns with requirements and coordinating returns when items are no longer needed.
  • Process electronic invoices by matching them to purchase orders and identifying discrepancies for follow-up.
  • Communicate clearly with facilities and internal stakeholders to resolve routine purchasing or documentation issues.
  • Maintain accurate records and ensure all actions are properly documented in the system.

Requirements

  • Understanding or exposure to purchasing, procurement, or administrative finance processes.
  • Experience working in a structured, process-driven environment.
  • Exposure to healthcare, LTC, or SNF environments is advantageous but not essential.
  • Comfortable working with multiple systems and learning new software.
  • Proficient in MS Office and Outlook. No advanced Excel skills are required.
  • **Key Skills**
  • Clear written and verbal communication.
  • Strong attention to detail and ability to follow processes accurately.
  • Practical problem-solving skills within defined guidelines.
  • Ability to learn quickly and apply feedback.
  • Organised, dependable, and consistent in execution.
  • Comfortable working independently in a remote environment.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
purchasingprocurementadministrative financeinvoice processingticket managementequipment rental trackingdiscrepancy identification
Soft Skills
clear communicationattention to detailproblem-solvingability to learn quicklyorganiseddependableconsistent execution