ISACA

Executive Assistant III

ISACA

full-time

Posted on:

Location Type: Hybrid

Location: Schaumburg • Illinois • United States

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Salary

💰 $85,804 - $128,760 per year

About the role

  • Provides high-level administrative and operational support to select executives
  • Manages calendars, travel, meetings, and sensitive communications so leaders can focus on business priorities
  • Improves how the executive office runs - building simple systems, tracking action items and deadlines, and coordinating across teams
  • Exercises sound judgment, maintains confidentiality, and communicates clearly with internal and external stakeholders, including the Board of Directors
  • Coordinates executive, leadership, and Board-related meetings: scheduling, agendas, pre-reads, attendee logistics, and follow-ups
  • Captures decisions and action items, assigns owners, and tracks completion; maintains a simple action log and reminders
  • Manages virtual and in-person logistics (room/venue, catering, accessibility needs, and technology setup)
  • Supports planning and execution of department initiatives by maintaining timelines, status notes, risks, and dependencies
  • Creates and maintains simple tracking tools (spreadsheets, lists, shared folders) so information is current and easy to find.
  • Compiles background information and data for decision-making; drafts first versions of updates and presentations for executive review
  • Triage email and requests, drafts responses, and routes items to the right owner; ensures timely follow-through
  • Coordinates communications with internal teams, external partners, and vendors; maintains contact lists and distribution groups as needed
  • Represents the executive office with professionalism; escalates risks or sensitive issues quickly and appropriately
  • Books and adjusts complex domestic and international travel (air, hotel, ground transportation) and builds clear itineraries
  • Submits and reconciles expenses; ensures documentation and policy compliance
  • Provides basic budget support (tracking, coding, and reporting) as requested by the executive and finance partners

Requirements

  • Associates in Business Administration or a related field, or no degree but equivalent work experience
  • 5+ years of executive administrative experience, with direct support to senior leaders (e.g. C-level executives)
  • Demonstrated experience managing complex calendars, travel logistics, and high-volume communications in a fast-paced environment
  • Proven ability to handle confidential information with discretion and exercise sound judgment
  • Experience coordinating cross-functional activities, including meetings, events, and leadership priorities
  • Strong proficiency with office and collaboration tools (preferably Microsoft Office)
  • Track record of prioritizing competing demands and operating with a high degree of autonomy
  • Ability to operate with a high degree of autonomy while maintaining alignment with executive priorities
  • Relationship management skills, with the ability to effectively interact with internal stakeholders, senior leadership, and external partners
  • Experience supporting cross-functional coordination, including meetings, events, and key initiatives.
Benefits
  • Benefits Information available below: ISACA Career Opportunities and Benefits Options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel logisticsmeeting coordinationbudget trackingdata compilationaction item trackingdocument draftingconfidential information handlingcross-functional coordinationreporting
Soft Skills
sound judgmentdiscretionrelationship managementcommunicationprioritizationautonomyprofessionalismorganizational skillsproblem-solvingstakeholder engagement
Certifications
Associates in Business Administration