ISACA

Executive Assistant

• Provides high-level administrative and operational support to select executives
• Manages calendars, travel, meetings, and sensitive communications so leaders can focus on business priorities
• Improves how the executive office runs - building simple systems, tracking action items and deadlines, and coordinating across teams
• Exercises sound judgment, maintains confidentiality, and communicates clearly with internal and external stakeholders, including the Board of Directors
• Coordinates executive, leadership, and Board-related meetings: scheduling, agendas, pre-reads, attendee logistics, and follow-ups
• Captures decisions and action items, assigns owners, and tracks completion; maintains a simple action log and reminders
• Manages virtual and in-person logistics (room/venue, catering, accessibility needs, and technology setup)
• Supports planning and execution of department initiatives by maintaining timelines, status notes, risks, and dependencies
• Creates and maintains simple tracking tools (spreadsheets, lists, shared folders) so information is current and easy to find.
• Compiles background information and data for decision-making; drafts first versions of updates and presentations for executive review
• Triage email and requests, drafts responses, and routes items to the right owner; ensures timely follow-through
• Coordinates communications with internal teams, external partners, and vendors; maintains contact lists and distribution groups as needed
• Represents the executive office with professionalism; escalates risks or sensitive issues quickly and appropriately
• Books and adjusts complex domestic and international travel (air, hotel, ground transportation) and builds clear itineraries
• Submits and reconciles expenses; ensures documentation and policy compliance
• Provides basic budget support (tracking, coding, and reporting) as requested by the executive and finance partners

Executive Assistant III